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PPM Coordinator

EQUANS is looking for a PPM Coordinator to join our team based in Worthing on a permanent basis. This is a full time role working 40 hours per week. On offer is a competitive salary and benefits package.

As a PPM Co-ordinator, you will work closely with all Contract Teams and contractors to ensure all PPMs are assigned to the appropriate resource and managed through to conclusion in a timely manner in accordance with the contractual requirements and key deliverables. Ensures that appropriate H&S460 documentation is in place before PPM is confirmed with FPM’s. Must be focused on customer care with a “can do” attitude, with the flexibility and adaptability to be a team member in a changing business environment.

What will you deliver?

Check/Chase/Close Weekly PPM’s – Engineers comments to RM’s for information/action (Monday/Wednesday & Friday weekly).
Check/Chase/Close Monthly PPM’s – Engineers comments to RM’s for information/action (Tuesday/Thursday weekly).
Check current month PPM’s are assigned (weekly during month as PPM’s are scheduled for different durations and drop into Planon during the month).
Sub Contractor Visit Reports – review, close Planon, file on SharePoint & action any further action require (email to RM’s etc.).
HS460 Processing for PPM’s (send to RM’s, note on Planon, complete HS460 Log & chasing for completion).
Request Sub-Contractors weekly schedules & compile spreadsheet to be sent to Client on a weekly basis (Friday).
Assign internal engineers weekly PPM’s (Friday afternoon).
Actions from Client Monthly Report from Data Scientist (chasing for completions, amending Planon completions etc.).
Sub Contractor key requests (liaising with Southern Water Key Coordinator).
Allocate next months PPM’s (c.3500 individual PPM’s) & assign PPM’s on last day of month.
Compliance Tracker – weekly review to check outstanding visit reports have been received.
Assign next month Sub Contractor PPM’s – send out reports to Sub Contractors with expected visits and requests dates for attendance.
Raises CAFM change requests.
Purchase Order/Invoice processing.
Change Control emails to RM’s.
Annually – request renewal quotations/send for review by Service Line Managers/raise PO’s/Update schedules/Raise Planon adjustments.
Sub Contractor meetings where necessary.

What can we offer you?

On offer is a competitive salary and benefits package, which includes;

24 days annual leave (+ public holidays).
Life Cover equivalent to 1.5 times annual salary.
Employee discount shopping schemes on major brands and retailers.
Gym membership discounts.
Cycle to work scheme.
Holiday purchase scheme.
2 corporate social responsibility days per year.
Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes.
Attractive Employee Referral Rewards Scheme.
Access to our growing employee networks.
24/7 Employee Assistance Program and access to mental wellbeing app.

Who are we looking for?

The ability to consistently ask the ‘right’ questions, thus ensuring quality information is entered into the system.
Prior experience of CAFM systems essential, preferably Planon.
Computer literate with a good working knowledge of Microsoft applications including Excel and Outlook.
Ability to work in a focused manner with the ability to prioritise workload and requests.
Keen awareness of customer focus and brand image.
Health and safety awareness.
Good communicator with strong inter-personal skills.
Experience working within FM environments (desirable).
Experience (incl 3rd party suppliers) of working with FM Service/Project providers (desirable).

Who are we?

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.  

In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.

EQUANS’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.

EQUANS is a Bouygues group company.

What's next?

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network.

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role.  Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.

The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers.

Trainee Social Value Officer

Equans is looking for a Trainee Social Value officer to join our team in Birmingham.

This is a full-time role working 37.5 hours per week. On offer is a competitive salary and benefits package.

What will you deliver?

Supporting the coordination and delivery of Employment and Skills Plans (ESP) within the Central region
Assisting the Social Value Manager with event preparation, monitoring progress, and reporting outcomes
Ensuring that the company meets its social value commitments and contributes to community investment and development
Facilitate, research projects, work experience placements, and workshops in alignment with ESP benchmarks
Support/ local focus groups related to construction, education and employment and skills
Represent the company at employment and career events to promote EQUANS
Attend external events to gather insights on best practices and support the implementation of new initiatives
Track and report on volunteering initiatives, updating data in AIMS to meet contractual obligations

What can we offer you?

On offer is a competitive salary and benefits package, which includes;

24 days annual leave (+ public holidays)
Life Cover equivalent to 1.5 times annual salary
Employee discount shopping schemes on major brands and retailers
Gym membership discounts
Cycle to work scheme
Holiday purchase scheme
2 corporate social responsibility days per year
Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
Attractive Employee Referral Rewards Scheme
Access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals.
24/7 Employee Assistance Program and access to mental wellbeing app

Who are we looking for?

Basic understanding of the community engagement or the construction industry
Strong report and proposal writing skills, with the ability to analyse and interpret data
Excellent communication skills, capable of interacting with diverse stakeholders
Ability to meet deadlines and manage time effectively
Willingness and ability to travel within the West and East Midlands as required to projects
Previous experience in coordinating events
A creative background to support the development of case studies

Who are we?

Equans is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.

In the UK & Ireland, Equans is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.

Equans’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.

Equans is a Bouygues group company.

What's next?

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.

As part our commitment to better reflect the markets within which we operate, we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010.

You'll also have access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals.

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.

The Equans Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to Equans Managers.

Accounts Payable Team Lead

EQUANS is looking for an Accounts Payable Team Lead to join our team based in Quorum Business Park, Newcastle on a permanent basis. This is a full time role working 37.5 hours per week. On offer is a competitive salary and benefits package.

You will lead a team in delivering an effective, efficient, best in class procure to pay service including all aspects of invoice processing and recording of financial transactions, accounts payable activities in a high-volume transaction services environment and in line with agreed SLAs.

You will have the opportunity to add real value to a multinational, complex business which strives to enable a greener, more efficient and connected world.

As a member of our Shared Services team, you will have the ability to work flexibly from our brand-new office space at the Quorum Business Park for 2 days each week, with 3 days at home. Our team embraces a culture of flexibility, support and inclusivity where employee wellbeing and development is at the forefront of all we do.

What will you deliver?

Lead, manage and support the Accounts Payable team ensuring the efficiency and effectiveness of the accounts payable process.
Oversee, review and authorise the payment of non-PO invoice payments.
Manage the OCR solution including appropriate levels of validation are carried out on a regular basis.
Ensure all invoices are processed in line with Service Level Agreement and maintained below a specified level.
Manage the submission of aged invoices with suppliers to ensure good housekeeping is in place.
Keep abreast of all relevant legislation in relation to the Accounts Payable service.
Ensure there is daily investigation into issues/quality errors in relation to invoice processing.
Manage and resolve queries in line with SLAs and communicating with key stakeholders where necessary.
Ensure all risk is managed in line with INCOME controls and other risks identified.
Comply with finance processes, controls and regulatory framework – always. Ensure areas which could potentially adversely affect the business are expediently highlighted to management.
Identify opportunities for process improvements.
Identify training & development needs for the team.
Encourage cross training & development.

What can we offer you?

On offer is a competitive salary and benefits package, which includes;

24 days annual leave increasing to 25 days on completion of 2 years continuous service (+ public holidays).
Life Cover equivalent to 1.5 times annual salary.
Employee discount shopping schemes on major brands and retailers.
Gym membership discounts.
Cycle to work scheme.
Holiday purchase scheme.
2 corporate social responsibility days per year.
Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes.
Attractive Employee Referral Rewards Scheme.
Access to our growing employee networks.
24/7 Employee Assistance Program and access to mental wellbeing app.

Who are we looking for?

Expert knowledge in accounts payable activities and financial regulations.
Ability to work operate in a multi-skilled team and demonstrate versatility.
Demonstrable experience leading teams in a similar environment.
Leader and motivator.
Excellent planning and administration skills.
Excellent communication skills.
Ability to manage in an environment where high levels of change are a given.
Strong experience with MS Office including Word & Excel as well as SAP would be beneficial but not essential.

This role includes a Basic DBS check therefore ability to pass is essential.

Who are we?

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.  

EQUANS is a Bouygues group company.

What's next?

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.

The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers.

Jeopardy Supervisor

EQUANS is looking for a Jeopardy Supervisor to join our team based in Rotherham on a permanent basis. This is a full time role working 40 hours per week. On offer is a competitive salary and benefits package.

We are recruiting a new post for a Jeopardy Supervisor reporting to the Workflow Manager based at the Rotherham Office. The candidate will be responsible for supporting the Rotherham, Barnsley & Bassetlaw PFI Schools contracts working to minimise the risk of financial deductions associated with SLA failures and or Unavailability. You will proactively monitor the open work orders on the helpdesk to ensure compliance with the SLAs and KPIs outlined in our commercial contracts. You will collate and analyse the data highlighting risk and improvement opportunities and work in collaboration with the workflow team to ensure that work orders are being managed proactively to mitigate the future risk of deductions. This shall include identifying and prioritising higher value deductions / work orders where multipliers or ratchets are being applied to penalties. Identifying and recording in Maximo mitigating factors relating to work orders and identifying to the workflow team where relief or extension of time requests can be applied.

You will support and contribute to producing monthly pay-mech reports in readiness for submission within monthly reporting packs including co-ordinating responses to mitigations within the pay-mech reports. The candidate will also provide learning outputs from pay-mech deductions which shall be utilised for training purposes for the workflow, operational and site-based teams.

What will you deliver?

Act as focal point for jeopardy management processes across all helpdesk work order requests, acting as the interface between the workflow, operational, commercial, site teams and service partners to ensure that the deduction risk to EQUANS is minimised.
Support the mapping of bespoke Jeopardy Management processes including agreeing demarcation of responsibility between Workflow, Operational and site teams. Support the training and roll out of new processes to the respective teams.
Proactively review Maximo and Power BI dashboards to identify work orders that are at risk or breaching SLA. Proactively communicate risk, suggested remedies and co-ordinate responses between workflow, site based, sub-contractors and operational teams to minimise future deductions.
Liaising with sub-contractors and in house operatives to confirm attendance details for all works raised and ensure appropriate reports are received and work orders closed with accurate date/times. Supporting workflow teams by updating Maximo Job Notes directly.
Reviewing breached helpdesk work orders, support workflow team in facilitating completion of work orders, potential mitigation or extension of time requests or other appropriate relief events to minimise risk.
Identifying and prioritising higher value deductions / work orders where multipliers or ratchets are being applied to penalties to ensure that the correct levels of escalation and focus are applied to minimise deductions.
Produce analytical data reports on helpdesk work order performance in month, including regular updates / forecast on potential future Pay-mech deductions.
Produce routine reports/presentations/statistical data for the management team to assist with the effective management of the contract.
Qualitive reviews, maintenance and management of CAFM system data inputting, ensuring accurate recording, population, and distribution of work orders is being carried out.
Hold regular meetings/calls and training with relevant internal and external teams to feedback on learnings from the previous Pay-Mech deductions to ensure a consistent and expected level of service delivery is being achieved.
Produce analysis on Sub-contractor performance and the impact of individual suppliers on deductions including supporting the recovery of pass-through deductions with the supply chain.
Provide cover / support for workflow supervisor and workflow teams for absence and sick.
Review and understanding of commercial contracts within the context of the pay-mech calculations, scope of works, contractual relief, mitigation and extension of time events.
Leading on monthly Pay-mech reports including producing and co-ordinating Mitigation responses.
Attendance at monthly Pay-mech meetings and liaison with SPV and Authority representatives in relation to Pay-Mech responses.
Working in collaboration with colleagues from commercial, finance and procurement to produce information or reports as appropriate.
Working within the operating environment to ensure EQUANS’s Code of Conduct is thoroughly understood, adhered to and promoted across the business to ensure safe, compliant and consistent working practices.
Behave with integrity and always demonstrating professional image.
Take personal responsibility & accountability for actions, constantly striving to improve and exceed expectations ensuring safety and quality are never compromised.
Undertake and other duties as required to support the successful delivery of the role's objectives and contribute to the overall success of Equans.

What can we offer you?

On offer is a competitive salary and benefits package, which includes;

24 days annual leave (+ public holidays).
Life Cover equivalent to 1.5 times annual salary.
Employee discount shopping schemes on major brands and retailers.
Gym membership discounts.
Cycle to work scheme.
Holiday purchase scheme.
2 corporate social responsibility days per year.
Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes.
Attractive Employee Referral Rewards Scheme.
Access to our growing employee networks.
24/7 Employee Assistance Program and access to mental wellbeing app.

Who are we looking for?

Significant experience in a similar or related role as Contract Administrator, Workflow Co-ordinator or Commercial Administrator.
Previous experience working in FM role / environment.
Strong analytical and planning skills combined with the ability to work innovatively.
Commercial qualification / experience.
Excellent communication skills.
Strong interpersonal skills with the ability to liaise and communicate effectively at all levels, both internally and externally.
Extensive Knowledge of CAFM systems, (MAXIMO), and Power BI Dashboards.

This role includes a Enhanced DBS with Barred check therefore ability to pass is essential.

Who are we?

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.  

EQUANS is a Bouygues group company.

What's next?

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.

The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers.

Facilities Administrator

Equans is a renowned energies & services contractor and a proud member of the Bouygues global industrial group. Our expertise spans the design, construction, and maintenance of buildings and critical infrastructure worldwide.

We have an exciting opportunity for a Facilities Administrator to join our facilities team working on our Greater Manchester Police maintenance contract based at Eccles police station providing administrative support to various police stations across Greater Manchester. This is a permanent full-time position working 40 hours per week, Monday to Friday from 8am to 5pm.

The role:

Reporting to the Business Performance Manager
To provide effective and efficient administrative compliance support for the contract
Identify client requirements through telephone, CAFM Helpdesk system, and e-mail communications.
Raise and manage to completion PPM and reactive work orders in the CAFM System to deliver KPIs.
Produce quotations, chase approvals and arrange for work to be carried out via raising purchase orders to subcontractors and arranging for access to the Site.
To prepare reports and documents as required and maintain confidentiality at all times
To work along site the management team to provide support as required on the contract

The person:

Experience in a similar role providing effective administration support
Knowledge of Maximo database or similar CAFM system an advantage
Excellent communication skills, both oral and written
Able to work as both part of a team and autonomously
Must have good IT skills (able to use Microsoft Office and management systems)
Experience of production and maintenance of reporting
Well organised and able to prioritise workload
Ability to multi-task in a busy work environment

Our excellent benefits package includes:

Generous holiday allowance
Company share scheme
2 paid volunteering days a year
Cycle to work scheme
Season ticket loan
Employee assistance programme

Who are we?

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.  

EQUANS is a Bouygues group company.

What’s next?

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.

The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers.

Social Impact Bid Manager

Equans is looking for a Social Impact Bid Manager to join the team in London on a permanent basis. This is a full-time role working 40 hours per week. On offer is a competitive salary and benefits package.

The role involves working with the bid team and all involved stakeholders to develop commitments that will support the bid proposition in line with the cost model. The Social Impact Bid Manager will be responsible for speaking to external companies, partners, and other 3rd party organizations that can support the bid offering, develop social impact plans for bids, attending storyboarding workshops with clients and bid teams, write bid responses around social impact.

What will you deliver?

Working with the bid team and all involved stakeholders to develop commitments that will support the bid proposition in line with the cost model
Speaking to external companies, partners, and other 3rd party organisations that can support the bid offering
Attending storyboarding workshops, reviewing written documentation, and attending review meetings as required by the bid team
Being the main contact for the bid team and Head of Social Impact on all bids
Using the Social Value Model, TOMs Framework, PPN06/20, and all other social value legislation/requirements in developing the offering in bids
Carrying out research to ensure full understanding of social value challenges, opportunities, and policies relating to the opportunity
Attending internal and external bid meetings, including presenting on social value and any site visits
Having regular meetings with the bid team to share information and ensure the social value bid pipeline is kept up to date
Keeping up to date with external trends and upcoming changes in legislation
Utilising the Community Insight Tool and carrying out research on communities that are focused on in the bid proposition
Identifying contract deliverables and KPIs
Reviewing bids to identify the social value resource required to deliver mobilization and contract
Working with the mobilisation team, utilising the bid tender documentation, to create the social value section of the mobilisation plan
Keeping up to date with case studies and best practice across Equans that will support bid deliverables
Ensuring social impact work is undertaken to internal/external standards and guidelines
Leading by example in following and actively promoting the company's Fundamentals, IMPACT Manifesto, values, and objectives
Identifying local challenges and opportunities that complement the Social Value Framework of employability and skills; community outreach; supply chain and spend
Personalising the approach to target specific issues in the communities where the company works
Liaising with the Head of Social Impact to remain up to date with internal IMPACT Manifesto targets and activity and share updates on bid development
Attending social value networking events with different organisations that the company partners with to share externally at those events what Equans does in terms of Social Value
Support as and when required the Head of Social Impact on other activity within Sustainable FM

What can we offer you?

On offer is a competitive salary and benefits package, which includes;

25 days annual leave (+ public holidays)
Life Cover equivalent to 2 times annual salary
Employee discount shopping schemes on major brands and retailers
Gym membership discounts
Cycle to work scheme
Holiday purchase scheme
2 corporate social responsibility days per year
Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
Attractive Employee Referral Rewards Scheme
Access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals.
24/7 Employee Assistance Program and access to mental wellbeing app

Who are we looking for?

Previous experience in a social value role within the construction, energy sector, FM or related industries

Have an in-depth understanding and be confident in using the Social Value Model and TOMs Framework
Understand the Social Value Act, PPN06/21 and all other legislation/ requirements
Experience of using the Community Insight Tool
Previous experience within CSR/Community regeneration including engaging with communities and partnerships
Previous experience in bidding social impact
IEMA Practitioner
Enthusiastic, flexible & adaptable
Good verbal and written communicator
Excellent organisation and programme management skills
Good IT skills
Ability to work collaborative with non-direct report
Excellent communication and influencing skills
Commercial awareness

This role includes a DBS Basic check therefore ability to pass is essential.

Who are we?

Equans is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.

Equans is a Bouygues group company.

What's next?

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.

The Equans Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to Equans Managers

Helpdesk Coordinator

EQUANS is looking for a Helpdesk Coordinator to join our team based in Bellshill on a permanent basis. This is a full time role working 37.5 hours per week. On offer is a salary of £24,102 per annum and benefits package.

Exciting New opportunity with leading Facilities Management provider – EQUANS.

EQUANS are recruiting for an established Facilities Helpdesk based in Bellshill. We are excited to be recruiting for our expanding Helpdesk due to growing demand. Would you like to be part of a new growing venture? Are you motivated and enthusiastic? Come and join our exceptional Team.

Please note before applying:- We are looking to fill 2x positions, one will be 8am-4pm and the other will be 9am-5pm.

What will you deliver?

Answer calls for a growing multi contract fast paced Helpdesk.
Live Call logging on Internal CAFM systems.
Assigning and Dispatching to various resources via multiple channels.
Work to Service level agreements preventing financial penalties to the business.
Issue reports to Internal and external clients/Customers using in-house system.
Pro-Actively Monitor and Chase work Orders to completion within the required SLA.
First line support for our electric vehicle charging (GeniePoint) customers.
Action requests via various channels.
Administration tasks as required by the business.

What can we offer you?

On offer is a salary of £24,102 per annum and benefits package, which includes;

24 days annual leave (+ public holidays).
Life Cover equivalent to 1.5 times annual salary.
Employee discount shopping schemes on major brands and retailers.
Gym membership discounts.
Cycle to work scheme.
Holiday purchase scheme.
2 corporate social responsibility days per year.
Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes.
Attractive Employee Referral Rewards Scheme.
Access to our growing employee networks.
24/7 Employee Assistance Program and access to mental wellbeing app.

Who are we looking for?

FM Helpdesk experience.
Experience of working to strict SLAs & KPIs.
Good Customer Service Skills.
Excellent attention to detail including a high level of accuracy.
Experience in working in a fast-paced environment.
Experience with Microsoft packages.
Ability to prioritise is essential.

Who are we?

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.  

EQUANS is a Bouygues group company.

What's next?

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.

The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers.

Compliance Coordinator

EQUANS is looking for a Compliance Coordinator to join our team based in Stoke-on-Trent on a temporary basis (11 months FTC). This is a full time role working 40 hours per week. On offer is a salary of £23,800 - £24,500, dependant upon skills and experience as well as benefits package.

Equans is one of the leading Facilities Management service providers, delivering a full range of property management services to the public and private sector.

The Regional Operations Centre (ROC) in Stoke provides helpdesk and business support services to a wide range of facilities management contracts. The Compliance Co-ordinator is expected to deliver excellent administration skill, including email and admin. You will respond to, plan and organise the full life cycle of planned maintenance works through to job completion, utilising the CAFM system (Maximo). This will include planning and dispatching of Planned Maintenance works to a number of engineers, sub-contractors and site managers across various locations, ensuring all are completed within contractually defined SLA’s and providing administrative support where appropriate. You will work closely with the team, but be expected to demonstrate the ability to work on your own initiative.

The ROC is a key service in ensuring the effective delivery of facilities management services to a wide range of contracts within the education, healthcare, public and leisure sectors. As first point of contact for all FM requirements, the Support Centre has to deliver high quality, responsive, flexible and effective services at all times.

What will you deliver?

Provide a friendly and professional point of contact for the Operations Team and Sub Contractors for any queries or concerns.
Interpret and log data, inputting details into an in-house system, providing and tracking of work on a regular basis understanding of the status of the work and ensure SLA’s are met.
Liaise with wider team members to ensure the best resolution, consistent with the contract.
Completing all administration tasks that relate to the contact, including assigning contract colleagues and sub-contractors to work orders, purchasing and finance tasks.
Liaise with relevant Contract staff and subcontractors in relation to all aspects of service requests and that rensure required information is returned in a timely manner. Respond to queries, amend data and re-issue tasks as required.
Carry out monitoring of CAFM (Maximo) data to ensure that Helpdesk work orders have been accurately created, assigned, prioritised and categorised in line with contractual KPI's and SLA's.
Support the planned maintenance programme by scheduling activities for engineers, sub-contractors and site managers.
Comply with company procedures to ensure that all risks relating to safety, health, environment and quality are effectively managed through the use of risk assessments, PPE, training and company procedures to ensure a safe working environment.

What can we offer you?

On offer is a salary of £23,800 - £24,500, dependant upon skills and experience as well as benefits package, which includes;

24 days annual leave (+ public holidays).
Life Cover equivalent to 1.5 times annual salary.
Employee discount shopping schemes on major brands and retailers.
Gym membership discounts.
Cycle to work scheme.
Holiday purchase scheme.
2 corporate social responsibility days per year.
Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes.
Attractive Employee Referral Rewards Scheme.
Access to our growing employee networks.
24/7 Employee Assistance Program and access to mental wellbeing app.

Who are we looking for?

Relevant customer service experience .
Good written and verbal communication skills.
Self-motivated, professional and enthusiastic.
Positive team member but with the ability to work on own initiative.
Willingness to learn and embrace change.
Able to work in a fast-paced environment.

Who are we?

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.  

EQUANS is a Bouygues group company.

What's next?

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.

The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers.

Business Administration Support Officer

EQUANS is looking for a Business Administrator Support Officer to join our team based in Manchester, M12 on a permanent basis. This is a full time role working 37.5 hours per week. On offer is a salary of £23,400 per annum and benefits.

You will provide an efficient and professional administration service to the business covering the Operational and P&D sections. Involved in tasks such as the time recording invoicing and financial processes. aligned to the delivery of the hard services contract and specifications for: Manchester City Council – Public Buildings.

What will you deliver?

Support the Planning Manager by producing daily updates and weekly reports as required
Preparation and completion of invoicing for all work streams
Feed into commercial report as required
Develop agree and review processes required to deliver the contract
Ensure all supplier invoices are accurately and efficiently processed in accordance with relevant policies and procedures
KPI contract requirements - service request management)
Identifying issues and pro-actively offering solutions to improve performance & include implementation. Continuous improvement as and when issues are identified bring forward ideas and solutions to resolve
Raise purchase orders as required in line with policies and procedures
Attend Meetings, take transcribe and distribute meeting minutes in line with contract KPI’s
Liaise with management teams to resolve queries
Ensure material purchasing is processed in line with contract requirements to ensure accuracy and timely invoicing
Order stationary when required
Ensuring time sheets are accurate and processed timely, ensure hours booked to jobs are accurate to ensure invoicing is carried out in line with contract requirements
Overtime submission
Monitor and track progress of potential overdue orders, closing down of orders, cyclical maintenance activities and monitor/track and report KPIs as required per contract
Financial performance of the contract in line with contract KPI requirements
Photocopying, scanning and binding documents as required
Utilise IT to the full and ensure work is progressed effectively
Maintain confidentiality of private and confidential information
Any other reasonable management request
Adhere to agreed financial timeline in SAP
Support FBP with various submissions on a daily, weekly, monthly, and annual basis
Liaise with the Shared Service Centre to ensure efficient provision of service alongside contract compliance
Managing of Administration Apprentice.

What can we offer you?

On offer is a salary of £20,000 - £22,000, dependant upon skills and experience as well as benefits, which includes;

24 days annual leave (+ public holidays)
Life Cover equivalent to 1 times annual salary
Employee discount shopping schemes on major brands and retailers
Gym membership discounts 
Cycle to work scheme 
Holiday purchase scheme
2 corporate social responsibility days per year
Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
Attractive Employee Referral Rewards Scheme
Access to our growing employee networks including WiE (Women in EQUANS), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network
24/7 Employee Assistance Program and access to mental wellbeing app.

Who are we looking for?

Excellent organizational skills
Effectively manage time in order to meet deadlines
Ability to work on more than one project at a time
Ability to process information from more than one source
Professional attitude and approach to work
Ability to competently operate MS office (Word & Excel)
Ability to work to tight deadlines
Previous administrator experience would be an advantage
Outlook efficient.

Who are we?

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.  

EQUANS is a Bouygues group company.

What's next?

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.

The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers.

Code: CUSENG

General Operative

EQUANS is looking for a General Operative to join our team based at the DWP in Kidderminster on a permanent basis. This is a full time role working 37.5 hours per week. On offer is a salary of £22,522 per annum and benefits package.

Reporting to the Team Manager, you will provide a high quality level service according to contractual service level requirements.

What will you deliver?

Correctly and efficiently recording information relating to specified mail items utilising a number of different valuable recording systems.
Identifying suspected fraudulent items utilising technology provided and processing as per requirements for each unique business unit.
Producing banking documentation as per each unique business unit.
Identify items for repatriation as per each unique set of business unit rules.
Preparation and secure despatch of manifests and originals as per each unique business unit requirements.
Reconciliation of banking and manifest documentation.
Ensure mail trays are logged onto system at point of receipt and tray ID’s generated.
Ensure mail flows through to high speed opening, x-ray or scanning prep areas smoothly and efficiently as per the production plan.
Effectively and efficiently sort the mail by utilising the technology on the sort desks.
Ensure no cross contamination of envelopes occurs at any stage of the mail handling process.
Accurately preparing mail into batches for scanning.
Ensure sort desk is cleared down prior to commencing opening of another sites mail within set time and that all polylopes are sealed prior to the mail leaving the desk.
Scan documentation using a number of different high and mid volume production scanners utilising the correct scanner for the business unit and type of batch required to be scanned.
Ensure that rescan requests are processed within SLA.
Ensure any good housekeeping tasks are undertaken on the scanners or within the scanning room at the start and end of each shift.
Undertake any archiving tasks as required.
Report any areas of concern to the Team Leader.
Attend regular staff briefings to include general communications, Health and Safety, training.
Undertake any other duties and ad hoc tasks that may reasonably be expected by the Team Leader.
Adhere to the Company dress code.

What can we offer you?

On offer is a salary of £22,522 per annum and benefits package, which includes;

24 days annual leave (+ public holidays).
Life Cover equivalent to 1.5 times annual salary.
Employee discount shopping schemes on major brands and retailers.
Gym membership discounts.
Cycle to work scheme.
Holiday purchase scheme.
2 corporate social responsibility days per year.
Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes.
Attractive Employee Referral Rewards Scheme.
Access to our growing employee networks.
24/7 Employee Assistance Program and access to mental wellbeing app.

Who are we looking for?

Able to demonstrate a flexible attitude by undertaking any ad hoc tasks considered reasonable by the Team Leader.
Ability to focus within a busy production environment and pay good attention to detail.
PC literate with good knowledge of Microsoft Applications (Word, Excel, Access).
Previous experience of data entry with a typing speed equivalent to a minimum of 45-50 w.p.m.
Good numeracy skills and reading and writing skills.
Abide by and promote good Health and Safety practices in the workplace.
Highly motivated and capable of multi-tasking, coupled with a team player attitude.
Courteous, helpful and ‘can do’ attitude.
Ability to communicate well at all levels.

This role includes a Basic DBS check therefore ability to pass is essential.

Who are we?

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.  

EQUANS is a Bouygues group company.

What's next?

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.

The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers.