Document Controller

Equans Data Centers have an opportunity for an experienced Document Controller to join on our Document Control team to support our growing Data Center business.

Based in Stockley Park, West Drayton the Document Controller will be responsible for managing the control of all administrative and technical documents in accordance with Project Specific and Company Procedures.  The Document Controller will ensure that all users have access to the latest revision of appropriate documentation in a timely manner.

What you will deliver?

  • Assist in the implementation of the document control system and management during the projects life cycle.
  • Manage SharePoint, including creating folders, issuing invitations, updating and maintaining.
  • Issue 4project invitations to new users, including assigning them to the correct permissions: security groups, updating the folders structures, custom fields and the workflows if required.
  • Ensure all technical documents and comments are recorded on 4Projects e.g. drawings, technical submittals and manufacturers literature.
  • Monitor and control with guidance from the project lead/ design manager via the approval responsibility matrix the roles and responsibilities on 4projects to ensure security of confidential material is not breached.
  • Create new project and set up workflows with subfolders and distribution groups. Ensure that workflow progression is monitored and all relevant documents are correctly allocated.
  • Support the Design Manager(s) / MEP managers in their design approval process/commenting as per the Company Procedures, with regards to managing Technical Documents.

 What we can offer you?

On offer is a competitive salary and benefits package, which includes; 

  • 25 days annual leave (+ public holidays)
  • Life Cover equivalent to 4 times annual salary
  • Company Stakeholder Pension Scheme 
  • Private Medical Insurance 
  • 2 corporate social responsibility days per year
  • Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalised support programmes
  • Attractive Employee Referral Rewards Scheme
  • Access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals
  • 24/7 Employee Assistance Program and access to mental wellbeing app

Who we are looking for?

  • Good all round Document Control knowledge within construction
  • Previous experience with 4Projects - DMS (Document Management System)
  • Proven knowledge of SharePoint
  • Capacity to work effectively within a team environment
  • Organisational skills (prioritising tasks, respecting deadlines, methodical work)
  • Multi-tasking, Problem solving and decision making
  • Attention to detail, adaptable and flexible
  • Good IT skills (MS Office)
  • Ability to work across various projects when required

Desirable Criteria:

  • Previous Administration experience with 4Projects
  • Familiar with various web based document management systems.
  • Familiar with BS 1192-2007+A2 and ISO 9001.

Who are we?

We are a strategic data center partner delivering every aspect of general contractor design, build, and commissioning for major data centers across Europe to provide new build, fit-out, complex retrofit, and upgrade through one point of contact.

Leveraging decades of experience with Bouygues Energies & Services and Equans in data centers, we deliver to every aspect of client needs through sustainability, health and safety, and wider engineering considerations. At Equans Data Centers, we’re unique in our ability to bring clients complete in-house expertise across many facets of consulting, architecture, construction, and engineering. We are a true combination of global standardisation and local on-the-ground expert teams in every key European country to ensure the right level of localisation. We have total control of our supply chain, with the robustness of a global and European leader in construction behind us. And our most highly qualified and expert teams are focused on client success above all.

This enables us to deliver data centers with the best possible quality, speed to delivery, and high repeatability and scalability – to realise client needs for cost transparency, low risk, continual availability, innovation, and certainty of planning and outcomes.

With more than 1,200 highly skilled employees, across 8 European countries, Equans has delivered over 300,000m2 of data halls, exceeding 500MW of IT space for major Data Centers providers such as VIRTUS Data Centers, Digital Reality, Equinix, Vantage Data Centers, Stack Infrastructure, Cloud HQ and many others.

Equans Data Centers is positioned to meet and exceed the increasingly demanding planning and capacity needs of hyperscaler and colocation businesses across Europe.

What’s next?

If this role is of interest to you, please click below to register, apply, and track your progress!  A member of our Resourcing Team will review your application and be in touch. 

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network.  

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role.  Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements. 

The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers. 

 

 

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PA/Office Manager

EQUANS are recruiting for a PA / Office Manager to be based in Manchester. This is a permanent full-time role working 37.5 hours per week. On offer is a competitive salary and benefits package.

 

General Overview

To assist the Directors to use their time as efficiently as possible.  To provide an effective and efficient Administration Service to all internal customers and to ensure the smooth running of the office.  Adhere to all Business Health and Safety requirements.

Key Accountabilities

PA Duties

  • Directors Diary Management
  • Directors Meeting Management
  • Booking and arranging Directors Travel and Accommodation
  • Meeting Preparation
  • Meeting Minutes
  • Arranging Business Away Days and Conferences
  • Managing Expenses and Holidays
  • Operating a reminder system of matters that must be dealt with and maintaining a follow up system
  • Maintaining relationships with Client contacts and other stakeholder organisation representatives
  • Maintaining a network of internal PA contacts
  • Provide support in accessing Company Systems
  • Supervise the organisation and co-ordination of events as requested (Christmas Party / Business Plan presentation)
  • To undertake any other reasonable duties as required to achieve job objective
  • To remain at all times discreet and diplomatic and to maintain the highest levels of integrity and confidentiality

 

Admin Support Duties

 

  • To provide an efficient, confidential administration and secretarial service at the Regional Office.  Managing the office in a professional manner and enhancing the Company image at all times
  • Ensuring incoming and outgoing messages are recorded and conveyed accurately and at the appropriate time.
  • Ensure correspondence is logged and distributed correctly
  • Assisting in maintaining an appropriate and confidential filing system and all other filing systems, if required
  • To oversee the reception service to ensure a high standard of service at all times which enhances the Company image
  • Provide an efficient and accurate typing service utilising IT to the full, whilst maintaining confidentiality
  • To assist, if necessary, with drafting and organising publicity material and arrange any other promotional activities which the Company may pursue
  • Supervise junior staff and ensure adequate training is given
  • Maintain cross-reference with Head Office
  • Assist Marketing if necessary
  • Ensure effective and efficient receptionist cover between 8:00 am and 4:30 pm – We don’t have a reception anymore
  • Ensure all records are accurate and up to date
  • Support administration staff with NVQ training
  • Implement the Company’s SHEQ Policy
  • Provide training and development of staff for whom responsible

Office Management Duties

 

  • Purchase printed stationery as required
  • Purchase furniture as required and authorised by Senior Manager
  • Monitor the departments costs and provide reportage
  • Ensure telephone system operates as required in liaison with IT
  • Ensure effective mobile telephone service to business in liaison with Procurement
  • Monitor the company’s petty cash system
  • Liaise with Accounts office as required
  • Ensure working environment conforms to all statutory requirements
  • Ensure reported defects are dealt with efficiently
  • Ensure mechanical and electrical systems are maintained frequently
  • Ensure working environment exceeds minimum health and safety requirements
  • Monitor office health and safety
  • Any other reasonable management request

 

 

What can we offer you?

On offer is a competitive salary and benefits package, which includes;

  • Pension Scheme
  • 24 days annual leave (+ public holidays)
  • Life Cover equivalent to 1 times annual salary
  • 24/7 Employee Assistance Program and access to mental wellbeing app
  • Employee discount shopping schemes on major brands and retailers
  • Gym membership discounts
  • Cycle to work scheme
  • Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
  • Attractive Employee Referral Rewards Scheme 
  • Access to our growing employee networks including WiE (Women in EQUANS), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network 
  • 24/7 Employee Assistance Program and access to mental wellbeing app 

Who are we looking for?

Skills & Abilities

  • Professional attitude and approach to work
  • Polite and Courteous
  • Helpful and friendly
  • Partnering Approach
  • Customer Focus
  • IT Skills
  • Coaching / Mentor Skills
  • Problem Solving Skills
  • Team Building Skills
  • Time Management Skills
  • Organisational skills and the ability to multitask
  • Excellent oral and written communications skills
  • Experience working as a PA at Senior Director Level
  • PA and Office Manager
  • Experience in managing a small team
  • Ability to work as part of a team
  • Administration Experience
  • Good understanding of all Microsoft Packages

Key Attributes

  • Self-motivated
  • Enthusiastic
  • Flexible & adaptable
  • Good communicator
  • Ability to work both alone and as part of a team
  • Reliable

Who are we?

 

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.   

In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables. 

EQUANS’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live. 

EQUANS is a Bouygues group company. 

 

What's next? 

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch. 

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network.  

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role.  Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements. 

The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers. 

 

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Site Administrator

EQUANS is looking for a Site Administrator to join our team in Slough. This is a full time permanent position offering a competitive salary and benefits package.

We are looking for someone who is highly organised and has solid experience in an administration environment, if you have worked in a construction company before this would be beneficial but not essential.

If this sounds like something you would be interested in, we would love to hear from you!

What will you deliver? 

The main purpose of the role is to provide administrative support to the relevant department and as required whilst organising and supervising all the administrative activities that facilitate the smooth running of the site.

  • Working alongside refurbishment team on social housing
  • Managing and updating systems
  • Attending site to get updates from site team
  • Updating trackers
  • Liaising with residents via phone and email
  • General office duties, ordering supplies
  • Ensure office filing systems are up to date in line with GDPR / client contracts and modify accordingly
  • Be able to utilise knowledge and experience to ensure quick solutions are provided

What can we offer you? 

On offer is a competitive salary and benefits package, which includes; 

  • 24 days annual leave (+ public holidays) 
  • Life Cover equivalent to 1.5 times annual salary 
  • Employee discount shopping schemes on major brands and retailers 
  • Gym membership discounts  
  • Cycle to work scheme  
  • Holiday purchase scheme 
  • 2 corporate social responsibility days per year 
  • Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes 
  • Attractive Employee Referral Rewards Scheme 
  • Access to our growing employee networks including WiE (Women in EQUANS), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network 
  • 24/7 Employee Assistance Program and access to mental wellbeing app 

Who are we looking for? 

  • Strong Microsoft Office experience, particularly Word, Excel and Outlook.
  • Experience of working in the construction industry 
  • Previous experience in an administrative role
  • Ability to pick up new systems quickly
  • High level of organisation skills
  • Full UK driving license 

Who are we? 

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.   

In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables. 

EQUANS’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live. 

EQUANS is a Bouygues group company. 

What’s next? 

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch. 

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network.  

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role.  Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements. 

The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers. 

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Data Analyst

EQUANS is looking for a Data Analyst to join our team based at our office in Quorum Business Park on a permanent basis. This is a full time role working 37.5 hours per week. On offer is a competitive salary and benefits package. 

You will be responsible for all administration relating to compliance activities for new starters and existing employees for Equans UKBU. This role will engage with employees, line managers and HR Operational leads to ensure a quality and timely service delivery.

As a member of our Shared Services team, you will have the ability to work flexibly from our brand-new office space at the Quorum Business Park for 2 days each week, with 3 days at home. Our team embraces a culture of flexibility, support and inclusivity where employee wellbeing and development is at the forefront of all we do.

This role offers you the chance to truly contribute to a multinational company that’s pushing boundaries in creating a greener, more connected world. Working in our dynamic and buzzing office at Quorum Business Park, you’ll be part of a close-knit, supportive team that values flexibility, collaboration, and well-being. With top-notch amenities like restaurants, a gym, and excellent transport links, this is more than just a workplace – it’s a place where you can thrive and make a real difference in shaping a greener, more connected world.

 

What will you deliver? 

    • Monitor and maintain the organisation hierarchy in Employee Services systems, ensuring line management and costing structures are aligned with current business structure.
    • Work with Employee Services Team Leads to ensure appropriate audit controls are in place, meeting EQUANS standards.
    • Coordinate the contractor process to ensure key data is captured in SAP.
    • Co-ordinate the Cost Distribution Process, working closely with the SSC Finance Team and Finance Business Partners to ensure that all costs are updated in SAP in time for the Payroll run.
    • Co-ordinate, build, test and communicate UKBU HR Operations reporting from SAP using Query Manager or SAP Ad-Hoc reporter; demonstrating subject matter expertise in such systems to train others in their use, schedule patch uploads and co-ordinate any post patch regression testing. 
    • Co-ordinate the authorisations process within Employee Services systems, ensuring employees have the appropriate and relevant access rights within the boundaries of Data Protection.
    • Work with the Business Change team to ensure contract mobilisations and demobilisations are updated in Employee Services systems in a timely manner.
    • Co-ordinate the month end Payroll Controls process to ensure timely payments are made to third parties and liaise with third parties in relation to the breakdown of such payments.  
    • Provide support to the Team on Winshuttle activities such as building scripts and loading/verifying data. 
    • Lead the Annual Leave & Annual Salary Review upload processes, ensuring timely accurate delivery.
    • Appreciation of National Minimum Wage legislation and the impact on employees pay during the processing of National Minimum Wage uplifts. 
    • Ability to calculate salary and allowance payments when processing Annual Salary Reviews and Gender Pay Gap reporting. 
    • Co-ordinate audit activity for own work area, with timely monthly sign off.
    • Co-ordinate annual and monthly MI to ensure the business can make informed decisions. Identify and actively research options for digitalisation and improvements to current processes in line with EQUANS strategy.

What can we offer you? 

On offer is a competitive salary and benefits package, which includes; 

    • 24 days annual leave (+ public holidays).
    • Life Cover equivalent to 1.5 times annual salary.
    • Employee discount shopping schemes on major brands and retailers.
    • Gym membership discounts.
    • Cycle to work scheme.
    • Holiday purchase scheme.
    • 2 corporate social responsibility days per year.
    • Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes.
    • Attractive Employee Referral Rewards Scheme.
    • Access to our growing employee networks.
    • 24/7 Employee Assistance Program and access to mental wellbeing app.

Who are we looking for? 

 

    • Experience of SAP, or similar, database and query language - Desirable.
    • HR & Payroll systems and development– Desirable.
    • Understanding of TUPE regulations and procedures – Desirable.
    • Lean experience at White Belt level as a minimum - Desirable.
    • Administrative experience - Essential.
    • Advanced skills and knowledge of Microsoft packages.
    • Knowledge of current GDPR.
    • Good technical knowledge of databases and query languages.
    • Analytical skills.
    • Problem solving.
    • Attention to detail.
    • Ability to prioritise and work with colleagues to deadlines.

Who are we? 

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.   

In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables. 

EQUANS’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live. 

EQUANS is a Bouygues group company. 

What's next? 

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch. 

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network.  

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role.  Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements. 

The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers. 

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Administrator (Performance Improvement)

EQUANS is looking for an Administrator to join our team based at Torness Nuclear Power Station on a permanent basis. This is a full time role working 37 hours per week. On offer is a competitive salary and benefits package. 

You will support the delivery of a professional and efficient administrative support in line with the organisation’s goals and values. 

 

What will you deliver? 

    • Be the point of contact for scheduling, enrolment and compliance queries.
    • Input and maintain course catalogue on our in- house database, including but not limited to enrolling on courses, cancellation of course and issuing of attendance invites.
    • Update and maintain in-house database with changes to qualifications and no-shows.
    • Hold and monitor the budget for training.
    • Run and produce various reports including compliance reports and registers.
    • Build trackers for both internal and external clients.
    • Run trackers for both internal and external clients.
    • Liaise with internal and external client with regards to projects and license conditions.
    • Assist with all aspects of training requirements during outage including running the offsite training centre and delivering inductions.
    • Provide admin support for the learning centre.
    • IT literate with knowledge of Microsoft applications and other information management systems.
    • Any ad hoc duties as and when required.

What can we offer you? 

On offer is a competitive salary and benefits package, which includes; 

    • 24 days annual leave increasing to 25 days on completion of 1 years continuous service (+ public holidays).
    • Life Cover equivalent to 1.5 times annual salary.
    • Employee discount shopping schemes on major brands and retailers.
    • Gym membership discounts.
    • Cycle to work scheme.
    • Holiday purchase scheme.
    • 2 corporate social responsibility days per year.
    • Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes.
    • Attractive Employee Referral Rewards Scheme.
    • Access to our growing employee networks.
    • 24/7 Employee Assistance Program and access to mental wellbeing app.

Who are we looking for? 

 

    • Experience of prioritising workload, time management and dealing with conflicting priorities.
    • Ability to work on own initiative and take responsibility where necessary and to work as part of a team.
    • Good oral and writing skills.
    • Previous training administration experience.
    • Presentation delivery.

This role includes a Basic DS check therefore ability to pass is essential. 

Who are we? 

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.   

In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables. 

EQUANS’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live. 

EQUANS is a Bouygues group company. 

What's next? 

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch. 

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network.  

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role.  Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements. 

The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers. 

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Facilities Administrator

Equans is a renowned energies & services contractor and a proud member of the Bouygues global industrial group. Our expertise spans the design, construction, and maintenance of buildings and critical infrastructure worldwide.

We have an exciting opportunity for a Facilities Administrator to join our facilities team working on our Greater Manchester Police maintenance contract based at Eccles police station providing administrative support to various police stations across Greater Manchester. This is a permanent full-time position working 40 hours per week, Monday to Friday from 8am to 5pm.

The role:

  • Reporting to the Business Performance Manager
  • To provide effective and efficient administrative compliance support for the contract
  • Identify client requirements through telephone, CAFM Helpdesk system, and e-mail communications.
  • Raise and manage to completion PPM and reactive work orders in the CAFM System to deliver KPIs.
  • Produce quotations, chase approvals and arrange for work to be carried out via raising purchase orders to subcontractors and arranging for access to the Site.
  • To prepare reports and documents as required and maintain confidentiality at all times
  • To work along site the management team to provide support as required on the contract

The person:

  • Experience in a similar role providing effective administration support
  • Knowledge of Maximo database or similar CAFM system an advantage
  • Excellent communication skills, both oral and written
  • Able to work as both part of a team and autonomously
  • Must have good IT skills (able to use Microsoft Office and management systems)
  • Experience of production and maintenance of reporting
  • Well organised and able to prioritise workload
  • Ability to multi-task in a busy work environment

Our excellent benefits package includes:

  • Generous holiday allowance
  • Company share scheme
  • 2 paid volunteering days a year
  • Cycle to work scheme
  • Season ticket loan
  • Employee assistance programme

Who are we?

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.  

In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.

EQUANS’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.

EQUANS is a Bouygues group company.

What’s next?

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network. 

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role.  Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.

The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers.

by

Scheduler

Equans is looking for a Scheduler to join our team at the Queen Alexandra Hospital in Portsmouth on a permanent basis. This is a full-time role working 37.5 hours per week. On offer is a competitive salary and benefits package.


Working hours will be a shift pattern which follows below:
1 week - Early 0730-1530
1 week - Middle 0800-1600
1 week - Lates 1000-1800

What will you deliver?

  • Build and maintain an effective and supportive working relationship with members of the team and colleagues both within Equans and Portsmouth Hospitals University NHS Trust and The Hospital Company (THC)
  • Understand and apply all contractual requirements to maintenance tasks
  • Own, maintain and update the site CAFM system in relation to all planned and reactive tasks under their control and management
  • Regular reporting on service delivery, equipment and personnel performance, subcontractors
  • Maintain accurate records, data, and reports in line with policy and compliance requirements, ensuring all confidential material is adequately secured
  • Ensure that all tasks are scheduled using appropriate labour planning guidelines (PGL) allocated
  • Ensure that the annual maintenance plan is scheduled correctly utilising labour and resources appropriately
  • Assist the Control Room Manager in maintaining and managing absence in accordance with policy
  • Work with other members of the Estates team and suppliers, to ensure continued and timely availability of spare parts/services for PPM work

What can we offer you?

On offer is a competitive salary and benefits package, which includes;

  • 24 days annual leave (+ public holidays)
  • Life Cover equivalent to 1.5 times annual salary
  • Employee discount shopping schemes on major brands and retailers
  • Gym membership discounts 
  • Cycle to work scheme 
  • Holiday purchase scheme
  • 2 corporate social responsibility days per year
  • Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
  • Attractive Employee Referral Rewards Scheme
  • Access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals.
  • 24/7 Employee Assistance Program and access to mental wellbeing app

Who are we looking for?

  • 4 GCSE’s or equivalent including Maths and English; or suitable experience in a similar role
  • High level of verbal, written and numeric skills and must be computer literate.  A sound knowledge of standard spreadsheet packages and computerised estates systems
  • Must be able to manage people, be self-motivating, able to work on own initiative, liaise and delegate effectively with staff operating in a multi-disciplinary environment
  • Suitable experience in a building service or engineering related discipline or other relevant professional experience. Able to demonstrate an understanding of technical and estates and building issues in the provision of construction, maintenance, and FM services
  • Experience of planning technical works and coordinating multiple operatives
  • Experience of working in a customer focused environment. Good working knowledge of Health and Safety legislation
  • Good organisational skills and the ability to communicate at all levels
  • Experience of Microsoft Office software essential, including Outlook, Word, and Excel

This role includes a DBS Standard check therefore ability to pass is essential.

Who are we?

Equans is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.  

In the UK & Ireland, Equans is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.

Equans’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.

Equans is a Bouygues group company.

What's next?

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.

As part our commitment to better reflect the markets within which we operate, we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010. 

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you'll find a welcoming and open workplace where you're supported and encouraged to be your true self at work. 

You'll also have access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals.

 

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role.  Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.

The Equans Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to Equans Managers.

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Notice Processing Clerk

EQUANS is looking for a Notice Processing Clerk to join our team in Grimsby. This is a full time permanent role, working 37.5 hours per week. We offer a salary of up to £23,400 plus benefits package.

 

What will you deliver? 

General Overview:

  • Deal with service requests and processing Penalty Charge Notices
  • Provide support to the Senior Notice Processing Clerk in the provision of an effective and efficient administration and Notice Processing service
  • Need to be articulate, enthusiastic, committed and highly organised with a proven track record in contributing and working within a busy team. Flexibility and the ability to respond to the changing demands of the business as well as the ability to multi-task are vital
  • Ensure that the reputation of the Partnership is maintained

Key Responsibilities: 

The role will focus on the following requirements:

  • Council to progress cases to full debt recovery by enforcement agents, meeting all legislative and local deadlines
  • To be able to interpret legislation, the appeals framework and associated Notice Processing Policy and be able to effectively communicate this information to members of the public
  • Process and respond to incoming correspondence at all levels       
  • Assist in the processing of all permits
  • Assist in the preparation of financial and statistical information were necessary
  • Deal with service requests and telephone enquiries from a variety of customers, sometimes in tense situations

What can we offer you? 

On offer is a competitive salary and benefits package, which includes; 

  • 24 days annual leave (+ public holidays) 
  • Life Cover equivalent to 1.5 times annual salary 
  • Employee discount shopping schemes on major brands and retailers 
  • Gym membership discounts  
  • Cycle to work scheme  
  • Holiday purchase scheme 
  • 2 corporate social responsibility days per year 
  • Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes 
  • Attractive Employee Referral Rewards Scheme 
  • Access to our growing employee networks including WiE (Women in EQUANS), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network 
  • 24/7 Employee Assistance Program and access to mental wellbeing app

Who are we looking for? 

  • Ability to interpret legislation (Traffic Regulation Orders, statutory instruments etc.)
  • Understand the impact of the Data Protection Act, Freedom of Information Act and the  Equalities Act on the service area
  • Resolving difficult and confrontational situations, preferably concerning parking
  • Experience in the inputting and verifying information
  • Ability to respond to written enquiries
  • Prioritise work and meet deadlines, whilst working under pressure
  • Excellent communication skills and the ability to be concise, clear and fair

Who are we? 

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.   

In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables. 

EQUANS’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live. 

EQUANS is a Bouygues group company. 

What’s next? 

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch. 

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network.  

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role.  Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements. 

The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers. 

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Administrator

EQUANS are recruiting for an Administrator to be based in Long Bennington in Newark. This is a permanent full-time role working 40 hours per week. On offer is a competitive salary and benefits package.

General Overview

We are looking for an Administrator to work across our Building Maintenance Contract, successfully building and maintaining relationships to ensure smooth delivery and completion of works.

Key Accountabilities

  • Manage telephone and email enquires both internal and from the public.
  • Provide a professional level of customer service, telephone support for customer enquiries while always maintaining an efficient and pleasant manner.
  • Meet deadlines, ensure tenants, management and client are kept up to date.
  • Scheduling appointments, ensuring diaries are kept up to date
  • Provide support to the wider response maintenance team

What can we offer you?

On offer is a competitive salary and benefits package, which includes;

  • Pension Scheme
  • 24 days annual leave (+ public holidays)
  • Life Cover equivalent to 1.5 times annual salary
  • 24/7 Employee Assistance Program and access to mental wellbeing app
  • Employee discount shopping schemes on major brands and retailers
  • Gym membership discounts 
  • Cycle to work scheme 
  • Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes

Who are we looking for?

Key Skills

  • Experience in call handling
  • Confident in the use of Office 365 packages; Outlook, Excel, Word etc.
  • Excellent organisational skills
  • Excellent verbal and written communication skills
  • Ability to manage time in order to meet deadlines
  • Professional attitude and approach to work
  • Desirable – experience working on Building Maintenance Contracts

 

Key Attributes

  • Organised
  • Confident
  • Strategic Thinking
  • Self-motivated
  • Enthusiastic
  • Flexible & adaptable
  • Ability to work both alone and as part of a team
  • Resilient

Who are we? 

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.   

In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables. 

EQUANS’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live. 

EQUANS is a Bouygues group company. 

What's next? 

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch. 

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network.  

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role.  Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements. 

The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers. 

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PA / Office Manager

EQUANS are recruiting for a PA / Office Manager to be based in Newcastle. This is a permanent full-time role working 37.5 hours per week. On offer is a competitive salary and benefits package.

 

General Overview

To assist the Directors to use their time as efficiently as possible.  To provide an effective and efficient Administration Service to all internal customers and to ensure the smooth running of the office.  Adhere to all Business Health and Safety requirements.

 

Key Accountabilities

PA Duties

  • Directors Diary Management
  • Directors Meeting Management
  • Booking and arranging Directors Travel and Accommodation
  • Meeting Preparation
  • Meeting Minutes
  • Arranging Business Away Days and Conferences
  • Managing Expenses and Holidays
  • Operating a reminder system of matters that must be dealt with and maintaining a follow up system
  • Maintaining relationships with Client contacts and other stakeholder organisation representatives
  • Maintaining a network of internal PA contacts
  • Provide support in accessing Company Systems
  • Supervise the organisation and co-ordination of events as requested (Christmas Party / Business Plan presentation)
  • To undertake any other reasonable duties as required to achieve job objective
  • To remain at all times discreet and diplomatic and to maintain the highest levels of integrity and confidentiality

 

Admin Support Duties

 

  • To provide an efficient, confidential administration and secretarial service at the Regional Office.  Managing the office in a professional manner and enhancing the Company image at all times
  • Ensuring incoming and outgoing messages are recorded and conveyed accurately and at the appropriate time.
  • Ensure correspondence is logged and distributed correctly
  • Assisting in maintaining an appropriate and confidential filing system and all other filing systems, if required
  • To oversee the reception service to ensure a high standard of service at all times which enhances the Company image
  • Provide an efficient and accurate typing service utilising IT to the full, whilst maintaining confidentiality
  • To assist, if necessary, with drafting and organising publicity material and arrange any other promotional activities which the Company may pursue
  • Supervise junior staff and ensure adequate training is given
  • Maintain cross-reference with Head Office
  • Assist Marketing if necessary
  • Ensure effective and efficient receptionist cover between 8:00 am and 4:30 pm – We don’t have a reception anymore
  • Ensure all records are accurate and up to date
  • Support administration staff with NVQ training
  • Implement the Company’s SHEQ Policy
  • Provide training and development of staff for whom responsible

Office Management Duties

 

  • Purchase printed stationery as required
  • Purchase furniture as required and authorised by Senior Manager
  • Monitor the departments costs and provide reportage
  • Ensure telephone system operates as required in liaison with IT
  • Ensure effective mobile telephone service to business in liaison with Procurement
  • Monitor the company’s petty cash system
  • Liaise with Accounts office as required
  • Ensure working environment conforms to all statutory requirements
  • Ensure reported defects are dealt with efficiently
  • Ensure mechanical and electrical systems are maintained frequently
  • Ensure working environment exceeds minimum health and safety requirements
  • Monitor office health and safety
  • Any other reasonable management request

 

 

What can we offer you?

On offer is a competitive salary and benefits package, which includes;

  • Pension Scheme
  • 24 days annual leave (+ public holidays)
  • Life Cover equivalent to 1 times annual salary
  • 24/7 Employee Assistance Program and access to mental wellbeing app
  • Employee discount shopping schemes on major brands and retailers
  • Gym membership discounts
  • Cycle to work scheme
  • Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
  • Attractive Employee Referral Rewards Scheme 
  • Access to our growing employee networks including WiE (Women in EQUANS), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network 
  • 24/7 Employee Assistance Program and access to mental wellbeing app 

Who are we looking for?

Skills & Abilities

  • Professional attitude and approach to work
  • Polite and Courteous
  • Helpful and friendly
  • Partnering Approach
  • Customer Focus
  • IT Skills
  • Coaching / Mentor Skills
  • Problem Solving Skills
  • Team Building Skills
  • Time Management Skills
  • Organisational skills and the ability to multitask
  • Excellent oral and written communications skills
  • Experience working as a PA at Senior Director Level
  • PA and Office Manager
  • Experience in managing a small team
  • Ability to work as part of a team
  • Administration Experience
  • Good understanding of all Microsoft Packages

Key Attributes

  • Self-motivated
  • Enthusiastic
  • Flexible & adaptable
  • Good communicator
  • Ability to work both alone and as part of a team
  • Reliable

Who are we?

 

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.   

In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables. 

EQUANS’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live. 

EQUANS is a Bouygues group company. 

 

What's next? 

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch. 

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network.  

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role.  Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements. 

The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers. 

 

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