Contracts Administrator

EQUANS is looking for a Contracts Administrator to join our team based in Reading on a permanent basis. This is a full time role working 40 hours per week. On offer is a salary banding of £25,000 – £26,500 per annum, dependant upon skills and experience as well as benefits package. 

Working on the Water Compliance team, this is a key role in ensuring Compliance and Quoted remedial works are fully logged and prepared ahead of attendance at site, together with the upload of statutory documentation to various customer systems. The monitoring of supplier invoices ensures financial controls are maintained.

The ideal candidate will have strong knowledge of in-house systems and processes are required to undertake this role effectively. Time management skills and attention to detail feature strongly in the job holder’s ability to effectively complete all tasks within timescales.  

What will you deliver? 

• Generate quoted works within SAP and Plan-on in a timely manner, updating the Quotation System with job numbers and any additional information as required. 
• Generate purchase orders for quoted works, materials, tooling and calibrations against engineer cost centres using purchasing system Coupa. 
• Liaise with the Regional Managers, Supervisors and Schedulers to schedule/assist arranging labour attendance and lab requirements for remedial works. 
• Uploading of all statutory documentation to internal trackers, and issue Stat Docs to designated customer Compliance Teams for upload to client portals / Sharepoint. 
• Monitor the Compliance Tracker and investigate and chase down missing or outstanding paperwork.
• Maintain stock control system and raise POs when requested in order to maintain minimum stock levels or complete call-off requests.
• Quality checking of invoices & credits within Coupa for correct and matching information, dispute discrepancies with subcontractor or suppliers.
• Chase appropriate party for supporting information if not in place.
• Liaise with the Regional Managers and Supervisors to effectively deal with subcontractor & supplier invoicing queries, escalating issues where necessary to Management team. 
• Arrange and order Supervisor and Engineer workwear through the Swift Industrial portal, logging items and distribution once items have been quality checked. 
• Carry out general administrative duties in line with the departmental policies & procedures as required including cross training on the other administrative roles to provide absence cover.
• Undertake any ‘ad hoc’ duties as requested by Management Team. 

What can we offer you? 

On offer is a salary banding of £25,000 – £26,500 per annum, dependant upon skills and experience as well as benefits package, which includes; 

• 24 days annual leave (+ public holidays).
• Life Cover equivalent to 1.5 times annual salary.
• Employee discount shopping schemes on major brands and retailers.
• Gym membership discounts.  
• Cycle to work scheme.
• Holiday purchase scheme.
• 2 corporate social responsibility days per year.
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes.
• Attractive Employee Referral Rewards Scheme.
• Access to our growing employee networks. 
• 24/7 Employee Assistance Program and access to mental wellbeing app.

Who are we looking for? 

• Prior experience of CAFM systems (Coupa, ELogs & Planon) and purchasing systems advantageous.
• Strong IT skills including full range of Microsoft applications.
• Health & Safety awareness.
• Ability to adapt to time critical situations and respond accordingly.
• Knowledge of the Water Treatment industry advantageous.

Who are we? 

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.   

In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables. 

EQUANS’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live. 

EQUANS is a Bouygues group company. 

What’s next? 

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch. 

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network.  

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role.  Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements. 

The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers.