Business Administration Support Officer

EQUANS is looking for a Business Administrator Support Officer to join our team based in Manchester, M12 on a permanent basis. This is a full time role working 37.5 hours per week. On offer is a salary of £23,400 per annum and benefits. 

You will provide an efficient and professional administration service to the business covering the Operational and P&D sections. Involved in tasks such as the time recording invoicing and financial processes. aligned to the delivery of the hard services contract and specifications for: Manchester City Council – Public Buildings.

What will you deliver? 

• Support the Planning Manager by producing daily updates and weekly reports as required
• Preparation and completion of invoicing for all work streams 
• Feed into commercial report as required
• Develop agree and review processes required to deliver the contract
• Ensure all supplier invoices are accurately and efficiently processed in accordance with relevant policies and procedures 
• KPI contract requirements – service request management)
• Identifying issues and pro-actively offering solutions to improve performance & include implementation. Continuous improvement as and when issues are identified bring forward ideas and solutions to resolve
• Raise purchase orders as required in line with policies and procedures
• Attend Meetings, take transcribe and distribute meeting minutes in line with contract KPI’s
• Liaise with management teams to resolve queries
• Ensure material purchasing is processed in line with contract requirements to ensure accuracy and timely invoicing
• Order stationary when required
• Ensuring time sheets are accurate and processed timely, ensure hours booked to jobs are accurate to ensure invoicing is carried out in line with contract requirements
• Overtime submission
• Monitor and track progress of potential overdue orders, closing down of orders, cyclical maintenance activities and monitor/track and report KPIs as required per contract
• Financial performance of the contract in line with contract KPI requirements
• Photocopying, scanning and binding documents as required
• Utilise IT to the full and ensure work is progressed effectively
• Maintain confidentiality of private and confidential information
• Any other reasonable management request
• Adhere to agreed financial timeline in SAP
• Support FBP with various submissions on a daily, weekly, monthly, and annual basis
• Liaise with the Shared Service Centre to ensure efficient provision of service alongside contract compliance
• Managing of Administration Apprentice.

What can we offer you? 

On offer is a salary of £20,000 – £22,000, dependant upon skills and experience as well as benefits, which includes; 

• 24 days annual leave (+ public holidays) 
• Life Cover equivalent to 1 times annual salary 
• Employee discount shopping schemes on major brands and retailers 
• Gym membership discounts  
• Cycle to work scheme  
• Holiday purchase scheme 
• 2 corporate social responsibility days per year 
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes 
• Attractive Employee Referral Rewards Scheme 
• Access to our growing employee networks including WiE (Women in EQUANS), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network 
• 24/7 Employee Assistance Program and access to mental wellbeing app.

Who are we looking for? 

• Excellent organizational skills
• Effectively manage time in order to meet deadlines
• Ability to work on more than one project at a time
• Ability to process information from more than one source
• Professional attitude and approach to work
• Ability to competently operate MS office (Word & Excel)
• Ability to work to tight deadlines
• Previous administrator experience would be an advantage
• Outlook efficient.

Who are we? 

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.   

In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables. 

EQUANS’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live. 

EQUANS is a Bouygues group company. 

What’s next? 

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch. 

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network.  

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role.  Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements. 

The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers. 

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