Business Support Administrator

EQUANS is looking for a Business Support Administrator to join our team based at the Royal Infirmary of Edinburgh on a temporary basis (12 months FTC). This is a full time role working 37.5 hours per week. On offer is a competitive salary and benefits package. 

Reporting to the Business Support & Performance Manager, you will provide a wide range of business support for EQUANS service delivery within the Royal Infirmary of Edinburgh. To be an integral member of the sites Administration and Reception team delivering all Office Services. To support the delivery of a professional and efficient administrative support to the Office Service in line with the organisation’s goals and values. You must establish and maintain strong relationships with the operational teams and adopt and highlight a collaborative approach to resolving issues.

What will you deliver? 

• Provide progressive day- to day processing of PPM’s, Reactive Tasks & Follow-ons. 
• Work co-operatively across multiple IT systems in support of our operational teams on site.
• Operate as an integral member of the business support team, ensuring accurate information is produced to strict deadlines and highlighting corrective actions to the relevant operational team.
• Co-ordinate with the Department Managers, Division staff and Equans Staff, delivering effective customer service, providing administrative support and to be an integral part of the team. 
• Processing orders, invoices, receipting and billing & cash reconciliation to strict deadlines. 
• Undertake reception duties which include Control of contractors via E- Permit system, distribution of visitors PPE & general reception duties.
• Process ID cards.
• General Administration Duties.

What can we offer you? 

On offer is a competitive salary and benefits package, which includes; 

• 24 days annual leave (+ public holidays).
• Life Cover equivalent to 1.5 times annual salary.
• Employee discount shopping schemes on major brands and retailers.
• Gym membership discounts.
• Cycle to work scheme.
• Holiday purchase scheme.
• 2 corporate social responsibility days per year.
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes.
• Attractive Employee Referral Rewards Scheme.
• Access to our growing employee networks including.
• 24/7 Employee Assistance Program and access to mental wellbeing app.

Who are we looking for? 

• Previous knowledge of CAFM Systems.
• Experience in an Office Environment preferred.
• Flexible and adaptable to change at a high pace.
• Must be computer literate with knowledge of Microsoft word, Excel and Outlook.
• Exceptional communications skills and have the ability to liaise with management and operatives at all levels.
• Good attention to detail.

This role includes a Basic DS check therefore ability to pass is essential. 

Who are we? 

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.   

In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables. 

EQUANS’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live. 

EQUANS is a Bouygues group company. 

What’s next? 

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch. 

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network.  

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role.  Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements. 

The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers.