HR Administrator

Requisition ID: 59020

Domain: Support Services/Customer Services and Administration

Contract type: Permanent

Schedule: Full-Time

EQUANS is looking for a HR Administrator to join our team based at Quorum Business Park, Newcastle on a permanent basis. This is a full time role working 37.5 hours per week. On offer is a salary of £23,400 – £25,000 per annum, dependant upon skills and experience as well as benefits package. 


As a HR Administrator, you will be responsible for all administration relating to onboarding new starters, employee contractual amendments, leaver processes for Equans UKBU. This role will engage with employees, line managers and HR Operational leads to ensure a quality and timely service delivery.

You will have the opportunity to add real value to a multinational, complex business which strives to enable a greener, more efficient and connected world.
As a member of our Shared Services team, you will have the ability to work flexibly from our brand-new office space at the Quorum Business Park for 2 days each week, with 3 days at home. Our team embraces a culture of flexibility, support and inclusivity where employee wellbeing and development is at the forefront of all we do.

What will you deliver? 

  • Responsible for the preparation, distribution and HR & Payroll system updates for new employee contracts, contractual amends and leaver processes
  • Manage workload in line with Payroll Deadlines, internal Service Level Agreements and Key Performance Indicators
  • Initiate pre-employment checks for any employees working in roles that require particular security vetting or other client specific checks 
  • Work directly with Hiring Managers and HR Operations to clarify their Onboarding, Employee Changes and Leaver requirements
  • Request specific system configurations with the technical support team for new employee work patterns where they do not currently exist, test once built, and load to the live system
  • Have a thorough understanding of Terms and Conditions with the ability to recognise and update related Contracts and Systems, whilst also considering the impact on exernal processes
  • Calculate salary, allowance and deduction payments and record in the payroll system
  • Appreciation of National Minimum Wage legislation and the impact on employees pay during the processing of contracts and system updates, advising Hiring Managers as appropriate
  • Check gross pay on payslips to confirm that any changes have processed as expected
  • Issue reference requests for new starters
  • Review any returned documentation and ensure it reaches the correct recipient, e.g. Fleet, Pensions, Benefits
  • Track activities where required to allow Team Leaders insight to support process improvements
  • Liaise with employees for the return of contractual documentation, bank details, and other new starter documentation to ensure they are include to the relevant months payroll
  • Set up and maintain employee personal files
  • Co-ordinate audit activity for own work area, with timely monthly sign off
  • Support the Team Leader in data collection and analysis across the team, e.g. volumes of starters.

What can we offer you? 

On offer is a salary of £23,000 – £25,000 per annum and benefits package, which includes; 

  • 24 days annual leave (+ public holidays) 
  • Life Cover equivalent to 1 times annual salary 
  • Employee discount shopping schemes on major brands and retailers 
  • Gym membership discounts  
  • Cycle to work scheme  
  • Holiday purchase scheme 
  • 2 corporate social responsibility days per year 
  • Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes 
  • Attractive Employee Referral Rewards Scheme 
  • Access to our growing employee networks including WiE (Women in EQUANS), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network 
  • 24/7 Employee Assistance Program and access to mental wellbeing app.

Who are we looking for? 


  • Administrative experience – Essential
  • Working knowledge of Microsoft packages
  • Knowledge of current GDPR
  • Good customer services skills
  • Attention to detail
  • Previous experience working with SAP (desirable)
  • Ability to prioritise and work with colleagues to deadlines 
  • Previous experience with HR & Payroll systems (desirable)
  • Understanding of HR Administration regulations and procedures – Desirable

This role includes a Basic DBS check therefore ability to pass is essential. 

Who are we? 

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.   

In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables. 

EQUANS’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live. 

EQUANS is a Bouygues group company. 

What’s next? 

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch. 

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network.  

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role.  Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements. 

The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers. 


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EQUANS is a multi-technical expert that offers a comprehensive range of services across facilities management, energy management and construction.

As an international market leader, we help our customers in the 3 major transitions of today: the energy transition, the industrial transition and the digital transition.