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Planning Administrator

Requisition ID: 58964

Domain: Support Services/Customer Services and Administration

Contract type: Permanent

Schedule: Full-Time

EQUANS is looking for a Planning Administrator to join our team based in Bellshill on a permanent basis. This is a full time role working 40 hours per week. On offer is a competitive salary and benefits package. 


You will provide a professional service to all our customers, both internal and external, in all areas of the Scheduling function in accordance with contractual scope. To supervise and support the team where required, providing leadership, guidance, and assistance with all associated tasks.

The successful candidate must provide a significant contribution to overall efficiency, effectiveness, contract profitability and must therefore play their part in the overall delivery of service.

What will you deliver? 

  • Schedule PPM work to correct skilled engineers or sub-contractors to ensure PPMs are completed within SLA. 
  • Schedule reactive call outs to correct skilled engineers or sub-contractor, to achieve first time fix and ensure reactive tasks are completed within the correct SLA.
  • Contact customers with ETA’s and real time updates on urgent jobs to ensure access is granted and the customers are aware the urgent jobs are in hand.
  • Carry out daily jeopardy management on any jobs that are at the risk of failure and ensure appropriate action is taken if work cannot be completed.
  • Act on any jobs where the SLA has breached and evidence what work has been undertaken. 
  • Ensure notes and mitigations are added to CAFM system throughout the day to evidence jeopardy management has taken place and to ensure notes are available to the customer.
  • Running weekly reports for the whole team to ensure visibility of performance of the contract, both internal engineer and contractor activity.
  • Work with the Contract Manager to look at future PPMS and identify if out of hours work is required, or if PPMs need to be pulled forward. 
  • Ensure all quoted work is scheduled to the correct internal labour and that work is carried out within SLA.
  • Work alongside Sub-contractors to confirm receipt of jobs, gaining eta’s and ensuring paperwork is received as evidence of completed work.
  • Raise purchase orders (PO’s) for internal labour for parts or equipment and ensure POs are receipted within 48 hours of invoices being received.
  • Work alongside Customer Service Centre to ensure jobs are being raised with the correct information and on the correct standard order and priority and take corrective action where jobs have been logged incorrectly.
  • Logging and assigning jobs on our CAFM system (Planon) and ensuring our clients systems are continuously updated.
  • Use customer systems and provide updates on both reactive and PPM work, adding documentation for any jobs that have been completed.
  • First point of contact for engineers and Contract Manager regarding scheduling queries
  • Ensure CAFM systems are always up to date, extracting key information when requested.
  • Responsible for the ‘On Call Rota’ ensuring that an engineer is available to cover each engineering discipline for ‘out of hours’ works.
  • Carry out general administrative duties in line with the departmental policies & procedures.
  • Provide support to new starter training and any further training to the Helpdesk team. 
  • Liaise with other team members to discuss the daily/weekly plans taking place, highlighting any Business-critical events.
  • Take reasonable care for the health and safety of him/herself and others who may be affected by their acts and omissions and to co-operate with his/her employer so far as is necessary to enable them to carry out their statutory duty.

What can we offer you? 

On offer is a competitive salary and benefits package, which includes; 

  • 24 days annual leave (+ public holidays).
  • Life Cover equivalent to 1.5 times annual salary.
  • Employee discount shopping schemes on major brands and retailers.
  • Gym membership discounts.
  • Cycle to work scheme.
  • Holiday purchase scheme.
  • 2 corporate social responsibility days per year.
  • Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes.
  • Attractive Employee Referral Rewards Scheme.
  • Access to our growing employee networks including WiE (Women in EQUANS), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network.
  • 24/7 Employee Assistance Program and access to mental wellbeing app.

Who are we looking for? 


  • Previous experience within Administration.
  • Customer Service experience, either face to face or in the Call or Contact Centre environment. 
  • Good IT knowledge and experience covering knowledge of MS Outlook and other MS Office packages including Word and Excel. CAFM systems experience.
  • FM / Property Experience is desirable.
  • Knowledge of all current CSC operating systems, general understanding of Companywide processes.

Who are we? 

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.   

In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables. 

EQUANS’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live. 

EQUANS is a Bouygues group company. 

What’s next? 

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch. 

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network.  

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role.  Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements. 

The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers. 


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EQUANS is a multi-technical expert that offers a comprehensive range of services across facilities management, energy management and construction.

As an international market leader, we help our customers in the 3 major transitions of today: the energy transition, the industrial transition and the digital transition.