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Contract Administrator – Technical Scheduler

Requisition ID: 58962

Domain: Support Services/Customer Services and Administration

Contract type: Permanent

Schedule: Full-Time

Equans is looking for a Contract Administrator-Technical Scheduler to join our team in Pacific House, Reading on a permanent basis. This is a full time role working 40 hours per week. On offer is a competitive salary, and benefits package.

The post holder will be required to work on site 5 days per week.


As Technical Scheduler, you will be part of the Administrative Team for Equans Water Compliance.

You will work closely with the Regional Managers & Supervisors to ensure all water treatment works.

(PPM, reactive & quoted) are scheduled and dealt with in a timely manner in accordance with the contractual requirements, in order to meet KPI’s and strict timescales for water testing requirements.

As part of the role you will supervise the workflow and activities of the administrators.

The ideal candidate will have previous experience of working in a fast-paced environment, great organisation and communication skills.

Key Deliverables:

  • Schedule PPM and reactive works in a timely manner ensuring contractual KPI’s are met
  • Logging and assigning jobs on CAFM systems Planon, E-logs and other customer based systems if necessary ensuring all systems are continuously updated
  • Liaising with appropriate parties (both internal and external) to provide necessary updates and supporting information when requested. Issue purchase orders when required
  • Carry out regular analysis of current PPM regime to identify current trends and patterns to achieve effective delivery of engineering resource
  • Liaise with water laboratories when required to arrange sample collections
  • Work with the management team to discuss and implement appropriate courses of action
  • Ensure CAFM systems are up to date at all times, extracting key MI when requested
  • First point of contact for engineers and Regional Managers/Supervisors regarding scheduling queries
  • Manage the workflow of all administrators and take action where necessary to ensure critical works are completed within given timescales
  • Carry out general administrative duties in line with the departmental policies & procedures
  • Undertake any ‘ad hoc’ duties as requested by the Management team

What can we offer you?

On offer is a competitive salary, and benefits package, which includes;

  • 24 days annual leave (+ public holidays)
  • Life Cover equivalent to 1 times annual salary
  • Employee discount shopping schemes on major brands and retailers
  • Gym membership discounts 
  • Cycle to work scheme 
  • Holiday purchase scheme
  • 2 corporate social responsibility days per year
  • Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
  • Attractive Employee Referral Rewards Scheme
  • Access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals.
  • 24/7 Employee Assistance Program and access to mental wellbeing app

Who are we looking for?

  • Prior experience of CAFM systems (SAP, Coupa & Planon) desirable
  • Computer literate with a good working knowledge of Microsoft applications including Excel and Outlook
  • Demonstrate good team working ability with excellent communication skills
  • Ability to work in a focused manner with the ability to prioritise workload and requests
  • Keen awareness of customer focus and brand image
  • Being able to work under pressure and managing conflicting requirements
  • Experience of purchasing and managing supplier delivery
  • Technical knowledge within the Water Treatment industry desirable
  • Health and safety awareness

Who are we?

Equans is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.  

In the UK & Ireland, Equans is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.

Equans’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.

Equans is a Bouygues group company.

What’s next?

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.


As part our commitment to better reflect the markets within which we operate, we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010. 

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. 

You’ll also have access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals.


For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role.  Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.

The Equans Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to Equans Managers.

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EQUANS is a multi-technical expert that offers a comprehensive range of services across facilities management, energy management and construction.

As an international market leader, we help our customers in the 3 major transitions of today: the energy transition, the industrial transition and the digital transition.