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Payroll Administrator

Requisition ID: 58896

Domain: Support Services/Human Resources

Contract type: Permanent

Schedule: Full-Time

EQUANS is looking for a Payroll Administrator to join our Shared Services team based at Quorum Business Park, Newcastle-upon-Tyne on a permanent basis. This is a full time role working 37.5 hours per week. On offer is a salary of £21,500 – £26,000 per annum, dependant upon skills and experience as well as benefits package. 


As Payroll and Pensions Administrator, you will maintain effective procedures and processes to ensure accuracy of salaries, statutory payments and reporting, in line with agreed SLAs. This is a varied role, where you will work with multiple stakeholders, payroll frequencies and pension schemes on a daily basis, as well as contributing to exciting, new projects to drive improvements and efficiencies

You will have the opportunity to add real value to a multinational, complex business which strives to enable a greener, more efficient and connected world.
As a member of our Shared Services team, you will have the ability to work flexibly from our brand-new office space at the Quorum Business Park for 2 days each week, with 3 days at home. Our team embraces a culture of flexibility, support and inclusivity where employee wellbeing and development is at the forefront of all we do.

What will you deliver? 

  • Timesheet input, Process payroll cycle, Input pension amendments and process auto enrolment
  • Pay and pension enquiries, Absence Administration, Statutory and Voluntary deductions from pay
  • Loading of Interface files, Liaise with HR as appropriate, Tax code changes, P45, RTI submissions
  • Annual pension returns, Pension reconciliation and upload to providers portals, ensure the requisite transactions are processed in the pension scheme
  • Complete payroll accounting entries and prepare and scrutinise the payroll journals
  • Prepare, check and load the interface files
  • Have a good working knowledge of payroll and pension processes, legislation and compliance requirements
  • Ensure all process documentation/operating procedures are up to date
  • Liaise with HR as required and support the Payroll Team.

What can we offer you? 

On offer is a competitive salary and benefits package, which includes; 

  • 24 days annual leave (+ public holidays) 
  • Life Cover equivalent to 1.5 times annual salary 
  • Employee discount shopping schemes on major brands and retailers 
  • Gym membership discounts  
  • Cycle to work scheme  
  • Holiday purchase scheme 
  • 2 corporate social responsibility days per year 
  • Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes 
  • Attractive Employee Referral Rewards Scheme 
  • Access to our growing employee networks including WiE (Women in EQUANS), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network 
  • 24/7 Employee Assistance Program and access to mental wellbeing app.

Who are we looking for? 


  • SAP ERP experience essential
  • Experience in operating within a Payroll/Pensions team in a transaction processing environment
  • CIPP qualification desirable
  • Technical knowledge in payroll and pension reconciliation
  • Excellent administration skills
  • Excellent team player being mutually supportive
  • Good communication skills
  • Good data entry speeds
  • Strong IT skills.

This role includes a Basic DBS check therefore ability to pass is essential. 

Who are we? 

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.   

In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables. 

EQUANS’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live. 

EQUANS is a Bouygues group company. 

What’s next? 

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch. 

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network.  

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role.  Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements. 

The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers. 


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EQUANS is a multi-technical expert that offers a comprehensive range of services across facilities management, energy management and construction.

As an international market leader, we help our customers in the 3 major transitions of today: the energy transition, the industrial transition and the digital transition.