Project Co-ordinator

Requisition ID: 55634

Domain: Support Services/Customer Services and Administration

Contract type: Permanent

Schedule: Full-Time

Equans is a renowned facilities and maintenance contractor and a proud member the Bouygues global industrial group. Our expertise spans the design, construction, and maintenance of buildings and critical infrastructure worldwide

We currently have an exciting opportunity for a Project Coordinator to join our highly successful Projects business unit; primarily supporting M&E projects fit out projects to be based at our head office in Waterloo. 

Key activities:

  • Providing accurate financial quality management information reports on project progress, pipeline, variances to pipeline, PRs, POs, GRNs and PLQs. Lead with project team time recording. Keep i Finance Database up to date
  • Ensure all Projects are invoiced to the client in a timely manner including liaison with Commercial team and chasing of client approvals
  • Issuing of Purchase Orders and associated PO process and payments in accordance with financial procedure, involving procurement and legal and Finance as appropriate
  • Resolve subcontractor payment queries on internal SAP system (Edifice) and process invoices as required. Liaise with Finance department as required
  • Ensure all Quote related paperwork is presented to the client accurately and filed and archived correctly
  • Ensure that project files (paper and electronic) are set up and maintained for all projects and works instructions on SharePoint/Project Database
  • Ensure all financial budgets are tracked for Projects and lifecycle works, cash flows maintained and programme aligned
  • Assisting Procurement and Project Managers with contracts for sign-off, including liaison with other internal specialists
  • Taking and preparing minutes of project meetings

Skills, experience, and qualification:

  • Previous experience in delivering high quality administrative or project co-ordination services, ideally within an FM, construction, consultancy or project management environment
  • Excellent written and verbal communication skills
  • Good organisational and financial tracking skills
  • Solid knowledge of Microsoft Word, Excel and SharePoint
  • Familiarity with Maximo and SAP systems is an advantage
  • Must be willing to obtain government security clearance 

Our excellent benefits package includes:

  • 25 days leave
  • 2 Volunteering days leave
  • Pension
  • Company share scheme
  • Cycle to work scheme
  • Employee assistance programme (Private GP Appointments, Legal support, Counselling)
  • Access to LinkedIn training

Who are we?

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.  

In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.

EQUANS’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.

EQUANS is a Bouygues group company.

What’s next?

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network. 

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role.  Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.

The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers.

Share this job

EQUANS is a multi-technical expert that offers a comprehensive range of services across facilities management, energy management and construction.

As an international market leader, we help our customers in the 3 major transitions of today: the energy transition, the industrial transition and the digital transition.