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Contract Administrator

Requisition ID: 53514

Domain: Support Services/Customer Services and Administration

Contract type: Permanent

Schedule: Full-Time

EQUANS is looking for a Contract Administrator to join our team based on-site in Reading, RG2 on a permanent basis. This is a full time role working 40 hours per week. On offer is a competitive salary and benefits package. 


As Contract Administrator, you will be part of the Administrative Team. You will work closely with the Contract Manager & Supervisors to ensure all works are processed and dealt with in a timely manner in accordance with the contractual requirements.

What will you deliver? 

  • Process PPM, reactive & quoted works (WIP) for invoicing in a timely manner
  • Entry & verification of engineer’s timesheets & job reports assisted by the Contract Manager and liaison with the Quotes & Compliance admins to ensure all paperwork is provided to customers
  • Processing of and coding of Purchasecard transactions using an online banking system
  • Calculation and verification of overtime hours ready for monthly submission to Payroll
  • Liaising with the Contract Manager & Supervisors to effectively investigate and resolve invoicing queries escalating issues where necessary to Management team
  • Generate invoices and journals and issue chargeable costs to customers through agreed communications channels such as journals or submission via SSC on a monthly basis
  • Continuously update appropriate accounting and customer CAFM systems with detailed and accurate information ensuring supporting information / evidence is in place
  • Chase appropriate parties for missing supporting information (engineers reports, lab reports & invoices) if not in place and distribute or file accordingly
  • Process any contractual requests ensuring the system is up to date including renewals, terminations & variations ensuring the correct forms are submitted to support changes
  • Assist in the maintenance of the stock control system ensuring all stock levels are above order points and escalate when necessary
  • Carry out general administrative duties in line with the departmental policies & procedures as required including cross training on the other administrative roles to provide absence cover
  • Undertake any ‘ad hoc’ duties as requested by the Management team which are commensurate with the role.

What can we offer you? 

On offer is a competitive salary and benefits package, which includes; 

  • 24 days annual leave (+ public holidays) 
  • Life Cover equivalent to 1 times annual salary 
  • Employee discount shopping schemes on major brands and retailers 
  • Gym membership discounts  
  • Cycle to work scheme  
  • Holiday purchase scheme 
  • 2 corporate social responsibility days per year 
  • Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes 
  • Attractive Employee Referral Rewards Scheme 
  • Access to our growing employee networks including WiE (Women in EQUANS), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network 
  • 24/7 Employee Assistance Program and access to mental wellbeing app.

Who are we looking for? 


  • Previous experience within Administration
  • Prior experience of CAFM systems, SAP, Coupa & Planon advantageous
  • Excellent Knowledge of Microsoft applications including MSExcel essential
  • Health & safety awareness
  • An understanding of Purchase to Pay process desirable.

Who are we? 

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.   

In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables. 

EQUANS’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live. 

EQUANS is a Bouygues group company. 

What’s next? 

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch. 

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network.  

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role.  Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements. 

The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers. 

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EQUANS is a multi-technical expert that offers a comprehensive range of services across facilities management, energy management and construction.

As an international market leader, we help our customers in the 3 major transitions of today: the energy transition, the industrial transition and the digital transition.