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Invoice to Cash Administrator

Requisition ID: 52629

Domain: Support Services/Finance

Contract type: Permanent

Schedule: Full-Time

EQUANS is looking for an Invoice to Cash Administrator to join us at our office in Quorum Business Park, Newcastle on a permanent basis. This is a full time role working 37.5 hours per week. On offer is a competitive salary and benefits package. 


As an Invoice to Cash Administrator you join a small team dedicated to supporting the I2C team with cash allocation, ledger reconciliation and invoice/credit note creation.

You will have the opportunity to add real value to a multinational, complex business which strives to enable a greener, more efficient and connected world.

As a member of our Shared Services team, you will have the ability to work flexibly from our brand-new office space at the Quorum Business Park for 2 days each week, with 3 days at home. Our team embraces a culture of flexibility, support and inclusivity where employee wellbeing and development is at the forefront of all we do.

What will you deliver? 

  • Raising invoices and credit notes as per the approved Business units (BUs) written instruction
  • Cash application across the sales ledger, manually and via our third-party solution
  • Manage and monitor suspense accounts to ensure all allocations are recorded accurately
  • Report weekly on the suspense account status
  • Processing audit requests accurately, escalating as required
  • Assist in reconciliation of accounts
  • Work alongside the Team leader to drive down outstanding unallocated cash and credit balances
  • Updating risk registers as required
  • Ensure adherence to EQUANS policies pertaining to Credit and Collection procedures
  • Review tasks on a regular basis to ensure SLAs are adhered to
  • Develop and maintain a good working knowledge of own area of responsibility
  • Maintain and update Billing DTPs as required
  • Ensure you are familiar with all Invoice to Cash DTPs, including Allocations & Disputes with the ability to support or cover the work of your team members in their absence
  • Provide other ad-hoc duties as required by the role
  • Work co-operatively and maintain effective relationships with others, internally and externally to the Shared Service Centre, as appropriate to your own area of responsibility
  • Contribute to the provision of a professional support service through the delivery of customer focused outputs, responding positively to feedback
  • Proactively identify process improvement opportunities, propose solutions, and take ownership of any relevant actions as required
  • Demonstrate a flexible attitude to change to support existing and future business needs. 

What can we offer you? 

On offer is a competitive salary and benefits package, which includes; 

  • 24 days annual leave (+ public holidays) (increasing to 25 days on completion of 2 years continuous service) 
  • Life Cover equivalent to 1 times annual salary 
  • Employee discount shopping schemes on major brands and retailers 
  • Gym membership discounts  
  • Cycle to work scheme  
  • Holiday purchase scheme 
  • 2 corporate social responsibility days per year 
  • Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes 
  • Attractive Employee Referral Rewards Scheme 
  • Access to our growing employee networks including WiE (Women in EQUANS), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network 
  • 24/7 Employee Assistance Program and access to mental wellbeing app.

Who are we looking for? 


  • Previous experience in a similar role (finance data administration)
  • Excellent attention to detail and accuracy
  • Ability to plan and prioritise own defined work activities, responding to managers or the teams’ requirements, in addition to own responsibilities
  • Ability to prioritise heavy workloads and month end demands
  • A self-starter who can motivate themselves in a Hybrid work environment
  • Microsoft packages – Word and Excel working knowledge
  • Knowledge of SAP financial systems (desirable)

This role includes a DBS Basic check therefore ability to pass is essential. 

Who are we? 

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.   

In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables. 

EQUANS’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live. 

EQUANS is a Bouygues group company. 

What’s next? 

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch. 

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network.  

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role.  Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements. 

The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers. 


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EQUANS is a multi-technical expert that offers a comprehensive range of services across facilities management, energy management and construction.

As an international market leader, we help our customers in the 3 major transitions of today: the energy transition, the industrial transition and the digital transition.