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Service Administrator

Requisition ID: 49069

Domain: Energy Management/Smart Buildings

Contract type: Permanent

Schedule: Full-Time

EQUANS is looking for a Service Administrator to join our team in Bellshill on a permanent, full time basis. On offer is a competitive salary and benefits package. 

Smart Buildings are looking to recruit an Administrator to provide support and management. A highly committed, customer focused, results driven individual will achieve great results in this demanding role.


What will you deliver? 

Office Admin

  • Experience of Microsoft Office (essential)
  • Experience of Coupa and SAP (preferred but not essential)
  • Responsible for arranging travel and accommodation for staff
  • Raising purchase orders, invoices and new projects.
  • Raising R&D orders
  • Purchasing materials with a purchase card and logging the transactions
  • Logging staff timesheets
  • Reception duties including, meeting and greeting clients, making drinks, opening the post, filing, answering the switchboard, distributing calls and dealing with telephone queries in a confident and professional manner
  • Managing employees’ sickness
  • Replenishing kitchen and stationery supplies
  • Booking meeting rooms, arranging lunches and parking for clients
  • General office duties as requested
  • Engineer diary planning


  • Preparation of timesheet journal
  • Preparation of Magellan accrual
  • Preparation of Barclaycard journal
  • Month end report sheets – CC and job summary
  • Maintenance of P11d records
  • Arranging for payment of non-Coupa suppliers
  • Ad-hoc credit control duties

What can we offer you? 

On offer is a competitive salary and benefits package, which includes; 

  • 24 days annual leave (+ public holidays) 
  • Life Cover equivalent to 1 times annual salary 
  • Employee discount shopping schemes on major brands and retailers 
  • Gym membership discounts  
  • Cycle to work scheme  
  • Holiday purchase scheme 
  • 2 corporate social responsibility days per year 
  • Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes 
  • Attractive Employee Referral Rewards Scheme 
  • Access to our growing employee networks including WiE (Women in EQUANS), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network 
  • 24/7 Employee Assistance Program and access to mental wellbeing app 

Who are we looking for? 


Previous experience in a similar role

Experience engaging with Stakeholders 

Who are we? 

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.   

In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables. 

EQUANS’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live. 

EQUANS is a Bouygues group company. 

What’s next? 

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch. 

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network.  

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role.  Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements. 

The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers. 

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EQUANS is a multi-technical expert that offers a comprehensive range of services across facilities management, energy management and construction.

As an international market leader, we help our customers in the 3 major transitions of today: the energy transition, the industrial transition and the digital transition.