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Compliance & Planning Co-ordinator

Requisition ID: 49040

Domain: Support Services/Customer Services and Administration

Contract type: Permanent

Schedule: Full-Time

Equans is looking for a Compliance and Planning Co-ordinator to join our team at Pinderfields Hospital on a permanent basis. This is a full time role working 37.5 hours per week. On offer is a competitive salary of £21,783 per annum, alongside a company benefits package.


The primary function of the role is to support in the scheduling of maintenance tasks delivered by both internal and subcontractor resources across a busy Healthcare facility. This programme of maintenance is primarily delivered and recorded through the sites ‘Computer Aided Facilities Management’ system (Currently Maximo 7.5). the position involves a variety of administration and coordination responsibilities including contractor management, compliance checking to meet the requirements of contractual parameters as well as the collation and submission of maintenance records for audit and assurance purposes.

You will undertake regular checks with the ‘Jeopardy Management’ team to ensure those tasks nearing target rectification have a plan and are being managed accordingly to prevent them missing target completion times as far as practicable. Where required, ensure that local queries are resolved quickly and efficiently or, escalated to the appropriate service supervisors/managers as required. 

Key deliverables:

  • To build and maintain an effective and supportive working relationship with internal and external stakeholders.
  • To understand and apply all contractual requirements as appropriate to maintenance tasks.
  • To own, maintain and update the site CAFM system in relation to all planned and reactive tasks under their control.
  • To ensure all maintenance activities are carried out against the planned schedule.
  • To ensure that all internal maintenance tasks are scheduled using appropriate onsite labour.
  • Regular reporting on service delivery, equipment and personnel performance, subcontractors.
  • Maintain accurate records, data, and reports in line with policy and compliance requirements, ensuring all confidential material is adequately secured.
  • Assist the Planning & Coordination Team Leader in maintaining and managing labour sickness in accordance with company policy.
  • Services being delivered are in full compliance of Health, Safety and Environmental Regulations.
  • Promote a culture of customer service and the meeting of EQUANS values.
  • Provide training and coaching support to others where required within their current role.
  • To carry out other duties within agreed competencies.

What can we offer you? 

On offer is a competitive salary, and benefits package, which includes;

  • 24 days annual leave (+ public holidays)
  • Life Cover equivalent to 1 times annual salary
  • Pension scheme
  • Employee discount shopping schemes on major brands and retailers
  • Gym membership discounts 
  • Cycle to work scheme 
  • Holiday purchase scheme
  • 2 corporate social responsibility days per year
  • Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
  • Attractive Employee Referral Rewards Scheme
  • Access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals.
  • 24/7 Employee Assistance Program and access to mental wellbeing app

 Required experience and knowledge:


  • Operational experience of Computer Aided Facilities Management systems (Maximo) is essential for this role.
  • Good working knowledge of the ‘Microsoft’ suite of IT, Word, Excel etc.
  • Good attention to detail and an ability to prioritise work effectively.
  • Experience in managing subcontractor setting to work processes when signing onto and off site.
  • Experience of scheduling technical works and coordinating multiple operatives
  • Experience of working in a customer focused environment.
  • Good communication and interpersonal skills
  • Good written and verbal communication skills
  • Ability to manipulate and analyse large amounts of data
  • Willingness and aptitude to acquire new skills
  • An understanding of Estates (Mechanical and Electrical) services to assist when planning tasks for the teams would be an advantage.
  • Experience of working in a healthcare environment is beneficial but not essential.


 Who are we? 

Equans is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.  

In the UK & Ireland, Equans is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.

Equans’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.

Equans is a Bouygues group company.

What’s next? 

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.


As part our commitment to better reflect the markets within which we operate, we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010. 

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. 

You’ll also have access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals.


For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role.  Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.

The Equans Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to Equans Managers.

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EQUANS is a multi-technical expert that offers a comprehensive range of services across facilities management, energy management and construction.

As an international market leader, we help our customers in the 3 major transitions of today: the energy transition, the industrial transition and the digital transition.