Project & Lifecycle Co-ordinator

Equans is looking for a Project & Lifecycle Co-ordinator to join our team in Birmingham on a permanent basis. This is a full time role working 37.5 hours per week. On offer is a competitive salary and benefits package.

The role holder ensures that Equans meet’s the contractual obligations whilst simultaneously providing an excellent service to our customers.

The Projects and Lifecyle Co-ordinator makes up part of the Projects Team which contributes to the effective and operation of the projects Service that is conducive for the delivery of healthcare.

What will you deliver?

• Management of financial administration process associated with Variation & Lifecycle i.e., coordinating and maintaining all Applications, WIP, Debt, Variations, and Final accounts.
• Liaison with clients and internal colleagues to ensure constant communication with regards to the status of works and application/final account sign off.
• Attend meetings associated with debt and WIP on Variations & lifecycle to ensure invoicing is streamlined appropriately.
• Ensuring all project works are invoiced upon completion or at agreed stages in agreement with SPV and Trust.
• Manage and fully complete the WIP process to ensure cost control is achieved and WIP is kept to a minimum.
• Ensure all Operational costs are processed appropriately and invoiced.
• Assist other colleagues in the management of ongoing operational costs on completion of a project.
• Raise appropriate orders, receipt, and manage contractor invoicing & down steam applications.
• Liaison with Project managers to ensure completion paperwork is complete on all variations & Lifecycle claims.
• Ensure all change control notices on all projects are obtained by the Project Manager and completed in a timely manner to ensure all cost are captured on each project.
• Liaison with other site personnel and client representatives including Trust wards and departments, other service providers, suppliers, contractors etc as appropriate.
• Efficiently and accurately use the computerised systems & company software daily, producing information and reports as and when required.
• To attend and participate in Training courses as required and to undertake any training in the future as may be required to ensure the duties of the post are effectively carried out.
• Familiarisation of the Operation and Site.
• To act as first point of contact for internal and external parties providing financial information on all project works.

What can we offer you?

On offer is a competitive salary and benefits package, which includes;

• 24 days annual leave (+ public holidays)
• Life Cover equivalent to 1x times annual salary
• Employee discount shopping schemes on major brands and retailers
• Gym membership discounts 
• Cycle to work scheme 
• Holiday purchase scheme
• 2 corporate social responsibility days per year
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
• Attractive Employee Referral Rewards Scheme
• Access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals.
• 24/7 Employee Assistance Program and access to mental wellbeing app

Who are we looking for?

• Proven experience with Variation & Lifecycle i.e., coordinating and maintaining all Applications, WIP, Debt, Variations, and Final accounts.
• Be able to deal with customers and clients.
• Effective communication skills to liaise with the customer and be able to work under minimum supervision levels.
• Comprehensive Administrative & Financial experience in a busy office environment
• Facilities Management experience with good Health & Safety knowledge
• Proficient use of Microsoft Office applications including Word, Excel and Outlook
• Sound organisational/co-ordination skills and highly customer focused.

Who are we?

Equans is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.  

In the UK & Ireland, Equans is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.

Equans’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.

Equans is a Bouygues group company.

What’s next?

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.

As part our commitment to better reflect the markets within which we operate, we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010. 

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. 

You’ll also have access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals.

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role.  Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.

The Equans Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to Equans Managers.