Contract Administrator – Quotes & Compliance

Equans is looking for a Contract Administrator (Quotes and Compliance) to join our team in Reading, RG2 0TF on a permanent basis. This is a full time role working 40 hours per week. On offer is a competitive salary, alongside a company benefits package.

Overview

As Contract Administrator, you will be part of the Scheduling Team with specific responsibility to the Mobile Services contract. You will work closely with Contract Managers & Supervisors to ensure all works (PPM, reactive & quoted) are scheduled and dealt with in a timely manner in accordance with the contractual requirements, in order to meet KPI’s.

Key deliverables:

• Generate quoted works within SAP and Plan-on in a timely manner, updating Quotation Management System and CAFM systems.
• Generate purchase orders for quoted works, PPM materials, tooling and calibrations against engineer cost centres using purchasing system Coupa.
• Liaise with Contract Managers, Supervisors and Planning Team to schedule/assist arranging Equans labour and Subcontractor attendance.
• Invoice and credit approvals – Quality checking invoice/credit for correct and matching information, dispute discrepancies with subcontractor or suppliers. Chase appropriate party for supporting information if not in place.
• Liaise with Contract Managers and Supervisors to effectively deal with subcontractor/supplier invoicing queries escalating issues where necessary to Management team.
• Uploading of statutory documentation to tracker, client portals Equans customer portals and Elogbooks, including but not limited to Combustion, Refrigeration and NICEIC Certification.
• Arranging and ordering Supervisor and Engineer workwear through the Swift Industrial portal, logging items and distribution once items have been quality checked.
• Carry out general administrative duties in line with the departmental policies & procedures.
• Undertake any ‘ad hoc’ duties as requested by Mobile Management team. 

What can we offer you?

On offer is a competitive salary, and benefits package, which includes;

• 24 days annual leave (+ public holidays)
• Life Cover equivalent to 1 times annual salary
• Pension scheme
• Employee discount shopping schemes on major brands and retailers
• Gym membership discounts 
• Cycle to work scheme 
• Holiday purchase scheme
• 2 corporate social responsibility days per year
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
• Attractive Employee Referral Rewards Scheme
• Access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals.
• 24/7 Employee Assistance Program and access to mental wellbeing app

Required experience and knowledge:

• Prior experience of CAFM systems (SAP, Basware, Coupa, Maximo & Planon) advantageous but not essential.
• Computer literate with a good working knowledge of Microsoft applications including Excel and Outlook.
• Demonstrate good team working ability with excellent communication skill.
• Ability to work in a focused manner with the ability to prioritise workload and requests.
• Keen awareness of customer focus and brand image.

Who are we? 

Equans is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.  

In the UK & Ireland, Equans is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.

Equans’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.

Equans is a Bouygues group company.

What’s next?

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.

CODE: CUSENG 

As part our commitment to better reflect the markets within which we operate, we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010. 

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. 

You’ll also have access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals.

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role.  Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.

The Equans Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to Equans Managers.