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Contract Administrator – Sub Con

Requisition ID: 45465

Domain: Support Services/Customer Services and Administration

Contract type: Permanent

Schedule: Hidden (30468)

Equans is looking for a Contract Administrator (Sub Contractor) to join our team in Reading, RG2 0TF on a permanent basis. This is a full time role working 40 hours per week. On offer is a competitive salary, alongside a company benefits package.


As Contract Administrator, you will be part of the Scheduling Team with specific responsibility to the Mobile Services contract. You will work closely with Contract Managers & Supervisors to ensure all works (PPM, reactive & quoted) are scheduled and dealt with in a timely manner in accordance with the contractual requirements, in order to meet KPI’s.

Key deliverables:

  • Ensure all PPMs have been scheduled with customers and sites to ensure a minimum of 95% completion every month.
  • Ensure up to date Risk assessments and public liability insurance have been received.Obtain costs from sub-contractors ensure purchase orders have been raised to cover costs.
  • Upload all statutory and other client required documentation to customer portals.
  • Ensure CAFM (Planon) is up to date at all times, extracting key MI when requested.
  • Chase appropriate party for supporting information (subcontractor & engineers reports, subcontractor & supplier invoices) if not in place & file accordingly.
  • First point of contact for sun contractors regarding scheduling queries.
  • Provide a routine clerical and administrative support to the engineering team using Equans systems.
  • Provide a friendly and efficient front-line service, both in person and on the telephone, handling direct enquiries from the client, Line Management and sub-contractors.
  • Ability to use IT packages to an intermediary level, including Microsoft Office systems to record and maintain department records.

What can we offer you?

On offer is a competitive salary, and benefits package, which includes;

  • 24 days annual leave (+ public holidays)
  • Life Cover equivalent to 1 times annual salary
  • Pension scheme
  • Employee discount shopping schemes on major brands and retailers
  • Gym membership discounts 
  • Cycle to work scheme 
  • Holiday purchase scheme
  • 2 corporate social responsibility days per year
  • Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
  • Attractive Employee Referral Rewards Scheme
  • Access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals.
  • 24/7 Employee Assistance Program and access to mental wellbeing app

Required experience and knowledge:

  • Prior experience of CAFM systems (SAP, Basware, Coupa, Maximo & Planon) essential.
  • Computer literate with a good working knowledge of Microsoft applications including Excel and Outlook.
  • Demonstrate good team working ability with excellent communication skill.
  • Ability to work in a focused manner with the ability to prioritise workload and requests.
  • Keen awareness of customer focus and brand image.
  • Experience of purchasing and managing supplier delivery. 

Who are we?

Equans is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.  

In the UK & Ireland, Equans is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.

Equans’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.

Equans is a Bouygues group company.

What’s next?

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.


As part our commitment to better reflect the markets within which we operate, we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010. 

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. 

You’ll also have access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals.


For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role.  Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.

The Equans Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to Equans Managers.

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EQUANS is a multi-technical expert that offers a comprehensive range of services across facilities management, energy management and construction.

As an international market leader, we help our customers in the 3 major transitions of today: the energy transition, the industrial transition and the digital transition.